Event Manager - Conferences - Jobs in Vancouver, BC

Job Description

Event Manager | MCI Group | EventsWe are seeking an experienced and highly organized Event (Project) Manager in our Congress Division. You will be responsible for planning and delivering conferences and congresses for our Association clients.The incumbent for this position can be located in either Vancouver, Toronto, or Montreal.If you enjoy working in a collaborative & fun team environment that thrives on creating the best experiences for our clients, then you will want to come and be part of our team!Responsibilities include:Manage multiple client accounts including key stakeholder relationships (sponsors, exhibitors, participants, etc), in both physical and virtual executionManage the execution of all phases of projects: preparation, onsite and wrap-upManage client deliverables in all areas of congress management including, direct client communication, abstract services, speaker management, food & beverage management, sponsor & exhibit management, venue logistics, transportation, etcResponsible for conference revenues and ensuring high levels of service deliveryWork with project teams in the housing, registration, and digital departmentsManage and maintain project timelines, priorities, and critical pathCreation, management and reconciliation of budgets, final accounting of project revenues and expensesManage supplier RFP’s, negotiations, and contracts & servicesSupervise and train project coordinators and assistants, onsite staff, and event contractorsSupport other Project Managers and staff in the Operations department, as required by assisting in other conference management tasks and other administrative dutiesMaintain up-to-date documentation and user manuals and develop new templatesRequired Experience, Skills & AbilitiesMinimum five years’ experience in conference management, demonstrating progression in roles & responsibilitiesDegree or Diploma in Hospitality/Event Management or related fieldExperience working in virtual/hybrid meetings an assetExperience creating & managing conference budgetsEnjoys working in a fast-paced team environment, with the ability to perform multiple tasks simultaneously with efficiency and accuracyExcellent verbal and written professional communication skills are essential. Fluent written and spoken English requiredProficiency in French and/or Spanish would be an assetGreat customer service orientation and a positive attitudeWell-developed time management skills: highly organized, efficient, and detail-orientedResponsible and able to work both independently and with specific project teams for individual eventsExcellent problem-solving skills and the ability to thrive under pressure during peak workload periodsStrong computer skills are a must: highly proficient levels in Microsoft OfficeEffectively able to use computer software and technology to organize and present client data and informationAdditional requirementsAvailable & willingness to travel locally and internationally as requiredAbility to work weekends and evenings based on conference schedulesPlease note: Applicants who do not already have legal permission to work in Canada will not be considered.This is a full-time position and for the best qualified individual, this position can be located in either Toronto, Vancouver or Montreal. Please clearly identified your ideal location. Candidates applying for Montreal location must be fluently Bilingual (English/French) with both oral & written skill sets.If you meet the experience and skills requirements, please email your resume and cover letter in confidence to canadajobs@mci-group.comWe thank all applicants for their interest and advise that only those selected for an interview will be contacted. For more information, visit our website at www.mci-group.com/canada