Executive Assistant to the Vice President, Airport Capacity and System Design - Jobs in Vancouver, BC

Job Description

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), YVR is made up of a team of diverse people who are working collaboratively to Connect BC proudly to the World. Safety is at the core of everything we do; we’re innovative, fun, and we invest in our people. With high engagement scores, an abundance of learning and development opportunities, and a holistic approach to wellness, we’re looking for someone to join our team.Vancouver Airport Authority strives for a workplace that reflects the diversity of the communities we serve. We support the Employment Equity Act and take measures to ensure fair employment practices and treatment of employees across our organization. We welcome applications from all qualified candidates, including women, Aboriginal peoples, persons with disabilities and members of visible minorities. We encourage applicants to self-identify with a designated group(s) to support our team in filling gaps in areas where we can be more diverse. We are also happy to provide reasonable accommodations throughout the selection process and while working at YVR. If you require support applying online because you are a person with a disability, please contact us at 604-303-3152 or careers@yvr.ca.We have a permanent, full-time opportunity for an Executive Assistant to the Vice President, Airport Capacity and System Design. The successful candidate will enjoy autonomy and the challenge of using a diverse range of administrative skills.Key responsibilities include:

• Supporting the Vice President, Airport Capacity and System Design; this unique position will give you a line of sight to the operation of Vancouver International Airport
• Acting independently with a high level of professionalism, confidentiality, judgment, and discretion with a keenness to learn the business and understand our operations
• Ability to identify and raise key priorities to VP’s attention in a timely manner
• Maintaining calendars, including scheduling and/or rescheduling appointments with a focus on pro-active and strategic time management for the VP
• Liaising with the Executive Team, direct reports, and other team members to provide integrated support; identify opportunities for improvements and adjust priorities as required while keeping the executive apprised of deadlines and action items
• Supporting the VP with external leadership engagement such as Board of Director positions and speaking opportunities and media
• Managing regular mail and email for multiple accounts
• Creating newsletter content using platforms such as Campaign Monitor and Microsoft Sway
• Event planning
• Preparing correspondence, reports, presentations, and spreadsheets
• Making travel arrangements
• Maintaining files, providing relevant material prior to all meetings, and ensuring documents for signature are processed in a timely manner
• Administering various financial functions (e.g., monthly budget forecasts, invoices, expense claims, and purchase orders)
• Other duties as assigned by the Vice President

Key qualifications include:

• Exceptional interpersonal and communication skills with solid editing and proof-reading capabilities
• Demonstrated ability to prioritize in a changing environment and capacity to work well under pressure
• Excellent organizational skills with an attention to detail
• Proven ability to exercise confidentiality, tact, and discretion across various stakeholder groups
• Advanced Office 365 skills required to prepare correspondence, reports, newsletters, spreadsheets, and presentations, and manage a large volume of email
• Financial knowledge with the ability to prepare budgets and forecasts
• Demonstrated analytical mindset and math capabilities
• Team player that enjoys collaboration and has a willingness to assist other Executive Assistants during peak periods, as well as providing coverage during absences if necessary
• Minimum of 3 years demonstrated administrative support experience at the executive level. We are looking for a quick learner who is interested in the dynamic operation of YVR airport.

The successful candidate will interact with the executive office and the executive’s departmental teams. They are always discreet, courteous, and comfortable dealing with Board Directors, Senior Executives, and a wide range of internal and external business partners.This position is well suited to an individual that is passionate about the dynamic operation of YVR airport, has a curious/growth mindset, and thrives in an agile environment.This position is open to both Vancouver Airport Authority employees and external candidates. Previous job performance will be taken into consideration for all internal candidates that apply for this position.As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.Vancouver International Airport is a Living Wage employer. This means all Vancouver Airport Authority workers earn at least a living wage. Living Wage for Families B.C. has determined the hourly rate of pay at which a household can meet its basic expenses. The 2022 living wage rate in Metro Vancouver is $20.52.Health and safety are at the core of how we operate at YVR. We are committed to ensuring a safe workplace for our workforce and protecting the health and safety of our employees, passengers, partners and community by taking reasonable, preventative measures to reduce the risks associated with COVID-19. On June 20, 2022, the Government of Canada suspended the requirement that employees of federally regulated workplaces be fully vaccinated against COVID-19. Candidates are advised that the current suspension of the vaccination mandate may be revoked by the Government of Canada at any time, and that vaccination requirements may be reintroduced in the future.Quick Apply

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