Office Manager - Jobs in Vancouver, BC

Job Description

Location: 168 East Pender Street, Vancouver BCScope of Position:The Vancouver Chinatown Foundation (VCF) Foundation is looking for an Office Manager who is knownto have outstanding organizational skills, exceptional attention to detail, strong judgement, and is anaccomplished multitasker comfortable in a fast-paced environment.This position provides the administrative support required to meet the Foundation’s overall goals andobjectives.Why Apply for this position:

• Join a dynamic and passionate team focused on community building in Chinatown and the city

of Vancouver

• Diverse work environment in the heart of historic Chinatown
• Apply your expertise to meaningful work that will make a measurable difference on the impact

of the Foundation’s initiativesPrimary Responsibilities:Office Management

• Supports the operational needs of the VCF office and staff to ensure operations are efficiently

and effectively executed

• Ensures the VCF facilities are clean, organized, equipment is operational, and supplies are

sufficiently stocked (e.g. Bathroom, kitchen, office consumables)

• Manages vendor relations and negotiates service deliverables and pricing
• Manages reception, shipping and receiving, and answering phones

HR/Payroll Duties

• Manages human resource duties including but not limited to: supporting the hiring process,

processing semimonthly payroll using Pay works, onboarding new hires, offboarding employeesleaving (including IT support) and maintaining employee records (including Record ofEmployment, Vacation Register, and benefits)Accounting Duties

• Performs various accounting duties including providing assistance with monthly bookkeeping in

accounts receivable and accounts payable, deposits, cheque requests, and bank reconciliationusing QuickBooks or similar software

• Processes employee and credit card expenses

Administrative Duties

• Supports the day to day needs of the Foundation including coordinating and planning meetings

and event logistics (onsite and offsite), briefing notes and materials; drafting meeting minutes;preparing follow-up deliverables; and maintaining accurate and current data in the relationshipmanagement database

• Maintain efficiency within the office by establishing the best policies, standards
• Liaises between departments and committees to successfully complete tasks and projects as

directed

• Composes and/or edits a variety of documents including highly confidential correspondence,

memoranda, agreements and proposals

• Attends meetings as requested, takes meeting minutes, and follows up on action items,

commitments, and deliverables.

• Assists with database update and correspondence with donors
• Other duties and special projects as required

The ideal candidate will have the following qualifications:

• Five or more years of experience in a corporate environment with three years supporting a

senior leader

• Office administration certificate or equivalent would be an asset
• Extensive technical skills with Office products and Google Suite and familiarity with QuickBooks

or similar software

• Proven experience supporting Accounting such as processing payroll, doing bookkeeping and

journal entries

• Proven ability to maintain composure when handling complex issues with sudden changes and

competing priorities and short notice changes

• Strong organization and administrative skills, capable of working independently with minimal

direction

• Exceptional attention to detail
• Ability to assess sensitive and/or confidential matters and manage with discretion
• Excellent judgment and problem-solving skills
• Must be proactive and anticipate needs, and capable of mitigating issues
• Excellent English language skills (written and oral). Cantonese would be an asset
• Physical ability to complete the requirements of the role

Background:The Vancouver Chinatown Foundation is a registered charity founded in 2011 to honour a culture andcommunity established in Vancouver over 100 years ago and is dedicated to building a more resilient andinclusive community by promoting the wellbeing of those in need while preserving Chinatown’sirreplaceable cultural heritage. We have a vision of a prosperous, vibrant, and inclusive Chinatown,where people come to live, work, and play. The Vancouver Chinatown Foundation’s efforts to revitalizethis important neighbourhood are grounded on three interconnected pillars: physical, commercial &cultural revitalization.What we offer:

• Full benefits package
• Competitive salary
• Meaningful work with a social purpose
• A sense of belonging among caring and trusted colleagues
• The potential to develop your position and professional goals
• A diverse working environment in the heart of historic Chinatown

Working at the Vancouver Chinatown Foundation is about joining a dynamic passionate team focused oncreativity and innovation to revitalize Chinatown in the city of Vancouver.This is an in-office position with office hours of 9:00 to 5:00, Monday to Friday. Some flexibility inscheduling to support evening and weekend work may be required and will be discussed in advance.Please submit a cover letter and your resume to careers@chinatownfoundation.orgWe are committed to equal employment opportunities regardless of race, colour, religion, nationalorigin, sexual orientation, age, marital status, disability, gender identity, or Veteran status.We wish to thank all applicants for their interest and effort in applying for the position; however, onlycandidates selected for interviews will be contacted.Quick Apply

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