Office Services Clerk - Jobs in Vancouver, BC

Job Description

Whitelaw Twining is a leading Western Canadian regional law firm with a focus on litigation and with offices in Vancouver and Calgary providing a full-range of legal expertise. We are an innovative, passionate team and we’ve been raising the bar for litigation for over 40 years. Founded in Vancouver in 1979, Whitelaw Twining started as a small, boutique firm with the goal of providing superior client service while promoting a professional, supportive and engaging environment to our team members. Since the beginning, we’ve pushed beyond standard litigation to find progressive, creative solutions for our clients. We build long-term relationships with local, national and international clients, supporting them so their businesses can prosper.Our firm strives to maintain the positive aspects of a small firm environment that encourages team and social interaction between staff and lawyers. We believe that our staff work best in a collegial atmosphere where they are empowered to build their careers and make a positive contribution to our work environment.Join us at WT!We are currently seeking a Office Services Clerk to join our Vancouver team. This is a position for an ambitious professional with at least 1-2 years of administrative and customer service experience. The successful candidate will be able to build positive working relationships, have a keen eye for detail, a professional demeanor, and excellent client service skills.Responsibilities:

• Closing files and preparing for off-site storage and retrieval of closed files upon request
• Sorting and delivering incoming mail, faxes and courier items and processing of outgoing mail including registered mail
• Processing large copy jobs, scan jobs, and print jobs
• Knowledge and operation of photocopiers, printers, fax machines and binding equipment, identifying problems and arranging service calls
• Maintaining the tidiness of the reception area, coffee room and boardrooms, and ordering/stocking of supplies
• Inventory and maintenance of office supplies
• Handling bank deposits
• Providing reception relief including booking boardrooms, answering the switchboard and greeting visitors
• Provide positive first impression to visitors of the firm; greet clients and visitors, offer tea/coffee/water
• Assist with set up and clean up for meetings and in-house professional development seminars
• Flexibility to work overtime occasionally
• Assisting with other projects as assigned

The ideal candidate must have:

• 1 to 2 years of administrative and customer service experience
• Strong written and verbal communication skills
• Excellent attention to detail and organizational skills
• Knowledge of general office procedures and MS Office applications
• Professional and polished attitude communicating with others
• Ability to prioritize and multi-task while handling a high volume of work
• Ability to lift and/or move file boxes, photocopy paper, supplies etc. (up to 40 lbs.)
• Ability to work independently and function effectively as part of a team
• Legal office experience would be an asset

Benefits & Perks:We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth. Our benefits include:

• opportunities to participate in a variety of health & wellness related activities and programs
• a wellness allowance for fitness expenses;
• an annual education/tuition allowance;
• flexible health and dental coverage;
• long term disability insurance;
• personal days to help balance outside commitments;
• early departure on the Friday before long weekends;
• employee assistance program;
• monetary incentive for employee referrals;
• ongoing staff appreciation events;
• flexible work arrangement options;
• casual day every Friday; and
• an outgoing firm culture that provides lots of social opportunities to connect with your co-workers

Diversity & Inclusivity:Whitelaw Twining recognizes that respect for the dignity and worth of everyone who works at the Firm is the foundation of harmonious and productive working relationships. We commit to providing a professional atmosphere which promotes equal opportunities and prohibits discriminatory practices. All prospective, current, and former employees will be treated fairly and equally regardless of race, age, colour, gender, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental ability, or sexual orientation.Background and Reference ChecksOffers of employment may be conditional upon reference checks, criminal record checks, and educational verification.While we thank all applicants, only those selected for interviews will be contacted. No phone calls please. Please submit your resume and cover letter to: https://wtca.bamboohr.com/jobs/view.phpid=111Quick Apply

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