Office Support Clerk III - REPOST - Jobs in Vancouver, BC

Job Description

Requisition ID: 28034CompanyLocated on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.Main Purpose and FunctionThe Office Support Clerk III is primarily responsible for day-to-day clerical duties involved with the Hansen Work/Asset Management system, and for dealing with a variety of requests and enquiries regarding traffic signals, street lights, signs, road marking and other branch operations.The OSC III will also work closely with the Traffic Operations team to ensure decals are ordered for signage going into the field. The regular work schedule for this position is 7:00 AM to 3:30 PM, Monday to Friday. This position will be based out of National Works Yard.Specific Duties and ResponsibilitiesThe Office Support Clerk III will primarily be responsible for day-to-day clerical duties involved with the Hansen Work/Asset Management system such as: creating, updating and closing Hansen work orders. This position will also perform a variety of duties including data entry using systems such as Hansen, SAP, VanMap, MS Office, VanDocs, and Lagan.The Office Support Clerk III will create spreadsheets, run reports, verify data and will deal with requests for work and information regarding branch operations including: street lighting, traffic signals, street signs, road marking and parking meter hooding. This position may dispatch work to Streets, Traffic & Electrical crews, and respond to emergency calls for field crews. Also may perform a variety of other duties related to the work of the branch as required.QualificationsEducation and Experience:Completion of Grade 12 supplemented by office administration and/or business courses and sound related experience or equivalent combination of training and experience.Experience with administrative tasks in Engineering Operations is preferred.Knowledge, Skills and AbilitiesExperience processing a large volume of work with sustained accuracy and speed while handling considerable interruptions.Sound knowledge of branch operations, policies, and procedures.Thorough knowledge of business English, grammar, spelling, punctuation and arithmetic.Proficiency in software programs including SAP, Hansen, Microsoft Office (Outlook, Word, Excel), VanMap, VanDocs, POSSE, Trello and Lagan.Skilled in typing (keyboarding) rapidly and accurately (including numerically).Ability to work independently as well as effectively within a team setting.Problem solving skills and excellent interpersonal and communication skills are essential.Ability to organize effectively, pay attention to detail and prioritize work to meet deadlines.Ability to provide accurate information, in a tactful manner, to the public and internal stakeholders.Business Unit/Department: Engineering Services (1300)Affiliation: CUPE 15 Non PksEmployment Type: Regular Full TimePosition Start Date: May, 2021Salary Information: Pay Grade GR-015: $25.31 to $29.74 per hourApplication Close: May 9, 2021At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.To be considered for this exciting and impactful career opportunity with a generous benefits package, please apply on our careers site.