Operations Lead - Kitsilano - Jobs in Vancouver, BC

Job Description

An Operations Lead (OL) is responsible for operational excellence and service at each Myodetox clinic. The OL oversees a team of Front Desk Associates to ensure exceptional hospitality and service through airtight operations and support of therapists, clients, and other clinic/regional leaders.Who We Are:Myodetox was started in 2015 - a clinic with a team of Physiotherapists, Registered Massage Therapists and Chiropractors on a mission to change the way people take care of their bodies. We exist to reinvent the rehab industry by delivering a differentiated experience and quality of care.Our therapy philosophy is to provide a 1:1 full-body approach to help people Futureproof their bodies. Our therapists provide treatment using their unique skill sets and educate clients on what it takes to minimize re-injury and become more resilient #futureproofyourbody.Myodetox has 14 locations (and counting) across Canada and the US and is leading todays conversation on why taking care of your body is essential to your daily life.Role Overview:This position reports to the Clinic Director of the respective clinic and works hand-in-hand with the Director of Operations. An Operations Lead is expected to work a minimum of three shifts/week at their clinic, leveraging other weekdays for overlap shifts (schedule permitting).The responsibilities and duties of the position described here are representative of those that this individual is expected to perform. This is not a comprehensive list and other duties may be assigned from time to time.What You’ll Do:

• Ensure operational excellence and service at your respective Myodetox clinic
• Oversee a team of Front Desk Associates (FDAs) to ensure exceptional hospitality and service through airtight operations and support of therapists, clients, and other clinic/regional leaders
• Uphold Myodetox clinic standards and lead FDAs to deliver service and hospitality up to Myodetox standard
• Partner with the respective Clinic Director (CD) and Director of Operations to ensure clinic operations run smoothly and FDAs are able to effectively collaborate with therapists
• Ensure basic business operations are executed with precision each day including: shift optimization, initial booking strategy, waitlist management, claim & invoice accuracy and completion, etc.
• Manage clinic revenue by ensuring Accounts Receivable are constantly cleared including reconciliation of direct deposits, balancing of cash sheet and deposits, deposit of cheques, etc.
• Oversee all inventory (retail and supplies) by weekly orders and tracking. Oversee supply budgeting
• Work cross-functionally with the necessary teams when there’s a need for repair, refurbishment or renovation in the clinic
• Participate in the recruiting, hiring and training process for new FDAs in collaboration with the Director of Operations and Recruiting Coordinator.
• Manage FDA schedule including approving timesheets, vacation/time-off requests, and ensuring adequate coverage
• Serve as a leader, mentor and coach to FDAs to ensure they feel supported in task completion, outstanding questions and growth and development
• Manage clinic Google My Business page (and other external-facing pages) with clinic hours, holiday closures, promotions, etc.
• Complete team (FDA, Therapist) onboarding & offboarding tasks as assigned by the People + Talent team
• Engage as a key partner to the Clinic Director to ensure business targets are being met and supporting in execution of initiatives in sight thereof
• Support clinic therapists in their day-to-day needs to drive business operations and client experience
• Share insights from clinic operations, FDA and client feedback and other relevant dynamics with Director of Operations

Who Were Looking For:

• You have 3+ years of experience working in customer service, hospitality, and/or administrative roles in the health & wellness, fitness or medical fields
• You have experience and are passionate about managing and leading others
• You are deeply passionate about helping your team grow and develop
• You thrive on giving and receiving feedback and adjust the client and team’s experience accordingly
• You care deeply about ensuring positive client interactions and experiences
• You are proud of the team and workspace you’re a part of, exemplified through a well maintained, sparkly clinic
• You pay attention to every detail - small or big. After all, how much we care is the fuel for our passion
• You’re passionate about the work we do, the services we offer and can clearly communicate the long term value to our clients
• You thrive in a fast paced environment
• You are innately curious, always seeking to solve problems, answer questions and better your work product
• You show up as your authentic self day in and day out, making your voice heard
• You prioritize your own physical and mental health so you can show up as your best version in the workplace

Benefits + Perks This Role Offers:

• Medical, dental, vision, life insurance coverage
• Generous time off
• Wellness days & stipends
• Complimentary paid staff treatment sessions
• Community discounts & partnerships to top tier brands
• Subsidized mental health support through Inkblot platform

Core Values We Live By:

• Care Deeply (Passion)
• Protect The Asset (Sustainability)
• Do Less, Well (Focus)
• Never Stop Learning (Curiosity)
• Stay True (Authenticity)

COVID-19 Statement:Myodetox has a COVID-19 vaccination policy to safeguard the health and well-being of our team members and clients globally. All staff across the U.S. and Canada are required to provide proof of vaccination, unless the individual has a Myodetox-approved reasonable accommodation or as otherwise required by law.Quick Apply

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