Hirejobs Canada
Register
Auckland Jobs
Canterbury Jobs
Northland Jobs
Otago Jobs
Southland Jobs
Tasman Jobs
Wellington Jobs
West Coast Jobs
Oil & Gas Jobs
Banking Jobs
Construction Jobs
Top Management Jobs
IT - Software Jobs
Medical Healthcare Jobs
Purchase / Logistics Jobs
Sales
Ajax Jobs
Designing Jobs
ASP .NET Jobs
Java Jobs
MySQL Jobs
Sap hr Jobs
Software Testing Jobs
Html Jobs
IT Jobs
Logistics Jobs
Customer Service Jobs
Airport Jobs
Banking Jobs
Driver Jobs
Part Time Jobs
Civil Engineering Jobs
Accountant Jobs
Safety Officer Jobs
Nursing Jobs
Civil Engineering Jobs
Hospitality Jobs
Part Time Jobs
Security Jobs
Finance Jobs
Marketing Jobs
Shipping Jobs
Real Estate Jobs
Telecom Jobs

Project Administrative Assistant - Jobs in Vancouver, British Columbia

Job LocationVancouver, British Columbia
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull time

Job Description

Job DescriptionCIMA+’s Infrastructure team combines top-notch skills with an intimate understanding of the local community to deliver customized infrastructure services for municipalities and real-estate developers. We have delivered hundreds of projects across Canada, including innovative solutions for the full spectrum of water and wastewater assets, on time and on budget.  We support clients from start to finish, whether for building brand new or assessing, repairing, and expanding on existing infrastructure. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world! We are currently looking for an organized and detail-oriented Project Administrative Assistant to support various Project Managers (PMs) and Contract Administrators (CAs) in managing project-related administrative tasks. As a Project Administrative Assistant, you will assist with a variety of tasks, including document formatting, client invoicing, compliance checks, project archiving, and proposal preparation, ensuring smooth project execution and high-quality documentation. This position will be based in our Vancouver office. Job Responsibilities:

  • Assist PMs with monthly client invoices by logging, filing, checking rates, and preparing any supporting attachments for PM input.
  • Review and format reports and technical memos, ensuring grammar and spelling accuracy and verifying the use of correct templates.
  • Format contract documents, including tender submittals for client review, IFT (Issued for Tender), RFQ (Request for Quotation), and IFC (Issued for Construction) specifications.
  • Ensure that documents adhere to AODA (Accessibility for Ontarians with Disabilities Act) compliance standards.
  • Assist in opening, closing, and archiving projects, including document control and obtaining COI (Certificate of Insurance) and WSIB (Workplace Safety and Insurance Board) certificates.
  • Provide occasional support with proposal preparation, ensuring proper formatting and content organization.
  • Assist in the review and formatting of sole-source work plan proposals and Time, Task, and Matrix/Matrices (TTM) documents for submission to potential clients.
  • Support Contract Administrators by assisting with the organization and management of construction documentation, including shop drawings, RFIs (Requests for Information), progress payment certificates, etc.
  • Communicate effectively with clients, subconsultants, and vendors regarding Purchase Orders, qualification documents, and invoices for project-related work.
  • Assist project managers by inputting project information into Microsoft Dynamic 365 ERP and CRM applications to ensure accurate project tracking and documentation.

APPLY NOW

© 2021 HireJobsCanada All Rights Reserved