Project Administrator - Jobs in Vancouver, BC

Job Description

ABOUT AES ENGINEERING*We are an award-winning, full-service electrical consulting firm illuminating Canadas built environment since 2001. Our focus is simple, we are: Designing a Better Tomorrow.*At AES, we enjoy collaborating with clients to explore possibilities and solve challenges. From building assessments to billion-dollar design builds, we work with leading architects, interior designers, and property managers on projects of all scales. We are a single-disciplinary firm focused on designing electrical, lighting, and technology systems for buildings and infrastructure.Sustainability, innovation and being at the forefront of technology are integral to our design philosophy. Our team of 120+ skilled professionals are licensed to deliver projects across Canada with offices in Calgary, Vancouver and Victoria. For more information visit www.aesengr.com.*The Opportunity*AES Engineering is looking for a qualified Project Administrator to join us in our Vancouver office. As a Project Administrator, you will support a dedicated team of engineers, designers and colleagues in delivering projects in a timely manner. Your responsibilities will include setting up and closing projects, formatting documents and preparing proposals. As an integral part of our project teams, there will be abundant opportunities to work with multiple departments within the organization.*Why AES*

• Industry Leader_ - _With some of the most innovative minds in the business, challenging and exciting projects are always underway.
• Fantastic Culture & Location_ - _Centrally located close to all the amenities, AES offers a collaborative atmosphere along with a busy social calendar. We work hard but know how to have fun.

The Role

• Work under the direction of Project Managers to prepare and format construction document packages
• Coordinate with PMs and follow the internal process on project setup/closeout and proposal completion
• Proofread, format and compile various documents
• Coordinate between Finance and PMs in completing billing tasks
• Assist with project delivery team on project and resource planning
• Liaise with Marketing, Designers, Engineers and other Project Administrators
• Coordinate meetings
• Other duties assigned as appropriate.

You will have the opportunity to complete projects independently with support from staff. Working conditions are primarily in-office from 8:00 am to 5:00 pm, Monday to Friday.*Qualifications*

• Bachelors Degree in Business Administration or equivalent
• Experience with preparing responses to RFP’s
• Experience in Administration support
• Proficiency in proofreading, formatting, and editing documents
• Familiarity with Microsoft Suites and PDF Exchange Editor
• Ability to quickly absorb and use company-specific techniques, standards, and procedures
• Strong communication skills to coordinate with colleagues and clients
• Ability to work within a team environment
• Strong work ethic and self-discipline
• Organized and able to prioritize various tasks and have a flexible approach to assignments
• Willingness to meet quick deadlines and handle multiple projects in a fast-paced environment

Nice to haves:

• Previous Project Administration experience
• Previous Proposal Coordinator experience
• Previous experience in the A/E/C industry

Benefits:

• Extended Health Benefits
• Dental Coverage
• Employee and Family Assistance Program
• Bike Storage Facilities
• Tuition Reimbursement/Professional Licensing/In-House Training

Why AES

• Mission – We are creating a better tomorrow for people to grow and contribute their best.
• Industry Leader - With some of the most innovative minds in the business, challenging and exciting projects are always underway.
• Fantastic Culture & Location - Centrally located close to all the amenities, AES offers a collaborative atmosphere and opportunities to learn and grow technically and professionally.

AES is an equal opportunity employer. We encourage applications from individuals of all backgrounds who are eligible to work in CanadaJob Type: Full-timeQuick Apply

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