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Records & Documents Administrator - Vancouver - MOU 15 - Jobs in Vancouver, BC

Job LocationVancouver, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that’s where you comein. We need your talent to help us build major projects to meet growing demand. To help ourcustomers find clean energy solutions for their homes and businesses and to be ready to respondduring storms and outages to keep our system reliable.Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards asolution to climate change while safely providing clean, affordable electricity to our customers.We offer a healthy work life balance, training opportunities and career progression. Were proud to beranked as one of B.C.s Top Employers and one of Canadas Best Diversity Employers. Join us as webuild an even cleaner B.C.JOB DESCRIPTIONDuties:

  • Acts as a resource to staff on the regulations associated with Freedom of Information and
Privacy Act and the quality control program as it relates to the release, creation and disposition ofinformation.
  • Creates and maintains Automated Document Management System and develops software to
meet the needs of the SBU.
  • Co-ordinates the implementation of approved systems; trains staff on electronic systems; writes
procedures to document changes to current work practices; monitors the effectiveness of manualand automated systems and procedures; identifies problems and potential impact and reportsfindings to Manager.
  • Acts as the key support person to the Freedom of Information Office.
  • Maintains liaison with both internal and external client groups; provides demonstrations of
automated system to other Hydro groups.
  • Maintains the Central Repository of Records (both hard copy and electronic) by ensuring
information is maintained in the most secure method to avoid loss of vital documents; provides awide range of quality control duties including clarifying requests for release of information, openingand issuing file classification numbers and ensuring information is filed and returned to theappropriate location.
  • Receives all division or department correspondence, applies appropriate file number and routing
of incoming correspondence to staff members for action; reviews copies of all work produced dailyto ensure that accurate file numbers are applied and standards of production have been met.
  • Trains staff, contractors, consultants and vendors in the use of the document control system.
  • Performs a variety of administrative support functions relating to special and other information
requests such as assembling a variety of documents and photographs for the department or SBU,examining a variety of original documents, negatives and photographs for completeness, clarityand relevance.
  • Performs duties of a minor nature related to the above duties which do not affect the rating of the
job.Qualifications:
  • High School graduation with completion of an accelerated technology office program or
equivalent.
  • The successful candidate will have approximately 2 years relevant experience in a similar
working environment.
  • Satisfactory performance on this job requires approximately 18 months to acquire the additional
knowledge/skills necessary to perform the full scope of this job.
  • Candidate should possess experience working on large scale, complex, multi-year infrastructure
projects.
  • Knowledge and experience working with Oracle Aconex will be an asset.
ADDITIONAL INFORMATIONThis position is affiliated with the Movement of United Professionals union (MoveUP/COPE).http://moveuptogether.caThis is a FTT - Full Time Temporary assignment for appoximately 14 months.Were always looking for exceptional people to bring new ideas, fresh thinking and the motivationto help shape the electricity system in B.C. Its an exciting time to be a part of our team as weinvest in our system and prepare to meet the challenges of tomorrow.Our values guide our work. Want to join usWe are safe.We are here for our customers.We are one team.We include everyone.We act with integrity and respect.We are forward thinking.BC Hydro is an equal opportunity employer.We include everyone. We welcome applications from anyone, including members of visibleminorities, women, Indigenous peoples, persons with disabilities, persons of minority sexualorientations and gender identities, and others with the skills and knowledge to productivelyengage with diverse communities.We are also happy to provide reasonable accommodations throughout the selection process andwhile working at BC Hydro. If you require support applying online because you are a person with adisability, please contact us at Recruitmenthelp@BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series ofCOVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspendedbut may resume at BC Hydros discretion. While the Policy is suspended, all new employees arerequired to disclose their vaccination status to BC Hydro.Flexible work model role definitions===========================Our four role types identify the degree of flexibility an employee could have to work from homebased on the type of work they do. The flexibility for an individual job is up to the manager foreach position and the operational requirements. Employees also have the right to work full-timefrom the office if they prefer. All of our roles require at least some in-person time.IBEW/Field – No option to work from homeResident – Works primarily (4+ days per week) in the office.Hybrid – May be able to work from home up to 3 days per week.Remote – Works from home 4+ days per weekHOW TO APPLYDont forget to update your Candidate Profile with your current resume and copies of yourcertifications. If applicable, include your Trades Qualification. This will ensure we have all thenecessary information to assess your application without any delays.Date Posted: 2022-10-20 Closing Date: 2022-11-03Quick Apply
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