Records & Info Mgmt Leader - Jobs in Vancouver, BC

Job Description

Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that’s where you comein. We need your talent to help us build major projects to meet growing demand. To help ourcustomers find clean energy solutions for their homes and businesses and to be ready to respondduring storms and outages to keep our system reliable.Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards asolution to climate change while safely providing clean, affordable electricity to our customers.We offer a healthy work life balance, training opportunities and career progression. Were proud to beranked as one of B.C.s Top Employers and one of Canadas Best Diversity Employers. Join us as webuild an even cleaner B.C.JOB DESCRIPTIONDuties:

• Provides work leadership to and may perform some of the same duties as Records and

Information Management (RIM) staff; provides training to RIM staff in all aspects of RIM functions;ensures staff are current in the software and processes involved in document imaging and usingElectronic Document Management System (EDMS) applications; acts on behalf of manager whenrequired and where appropriate; assists the manager in evaluating employee performance,defining training requirements, and interviewing candidates for vacancies; provides selectionrecommendations.

• Ensures RIM, Generation, and Corporate standards, policies, and procedures are met; assists in

the development and implementation of new or revised policies, procedures and practices; assiststhe manager in all aspects of implementing, maintaining, and continuously improving GenerationsRIM Program, including on-going research and reporting of regulation changes and evaluatingimpact on records retention policies and regulatory requirements.

• Provides technical support and assistance to Generation Web Group related to the planning,

design, and maintenance of Generation intranet web sites; works with end-users to determinerequirements and coordinates implementation. Provides IT department with business processrequirements for document management system and assists with developing detailed functionalrequirements documents; makes recommendations and provides solutions for systemenhancements; troubleshoots system problems on unique system applications used by thedepartment, including software for departmental databases and web sites, and hardwareproblems; main contact for and assists clients in development and implementation of web pagesas they relate to Generation and EDMS.

• Conducts demonstrations and presentations of the RIM Program and EDMS to Generation staff;

conducts formal and informal training, information seminars and presentations to staff on thesystem and search tool, Generation standards, processes, workflow, and best practices; createsend-user manuals and program functional documents.

• Assists manager in the coordination, preparation and ongoing administration of the budgeting

process, review of monthly variance reports and advises of cost overruns; processes expenseclaims, invoices, and accounts payable documents; responsible for petty cash fund and corporatepurchasing card; approves payments up to delegated signing authority; checks the accuracy ofand reconciles local purchases, vendor reports, monthly phone bills, network computing charges,etc. resolving any discrepancies; prepares purchase requisitions for office furniture, equipmentand other miscellaneous items for approval.

• Reviews requirements for materials, equipment and services to be purchased and/or leased;

provides analysis and recommendations for acquisition of office equipment and supplies to meetthe needs of Generation; discusses needs with sales, manufacturers and suppliers; providesinformation and guidance to Generation customers such as specification requirements andcontract documentation detail; makes recommendations to the KBU on most cost effective methodof procurement; researches promotional material and other market information; keeps abreast ofthe latest technology and visits showrooms; determines pricing and delivery terms throughdiscussions with suppliers; ensures case for acquiring non-standard equipment and necessary approval forms.

• Performs a variety of administrative support duties such as: coordinate office accommodation

and moves with Space Planning; arrange solutions for furniture and equipment deficiencies;prepare various employee documents such as Change of Status, requisitions for helpterminations, etc. and follows-up to ensure necessary action is taken; complete forms foremployee security access, computer authorization, union membership, etc.; report phone andbuilding facilities failures to appropriate personnel.

• Participates in special and other projects as required that do not affect the rating of the job.

Qualifications:

• High school graduation supplemented with leadership, leadership coaching, and business

English and writing skills certificate programs at a post-secondary level, plus Records andInformation Management courses and seminars recognized by the Association of RecordsManagers and Administrators (ARMA).

• Minimum 4 years records and information management experience, including experience

working in engineering and IT environments. Must understand structure of databases and haveexperience with electronic document managing and imaging systems. Detailed understanding ofall aspects of records management including classification structures and retention schedules.

• Minimum 2 years of demonstrated hands-on web page development experience, including

working knowledge of web based technologies. Proficient in the use and operation of variousgraphic and financial software applications such as Pagemaker, Adobe Photoshop, AdobeImageReady, CorelDraw, and Peoplesoft. Experience in classroom style training and conductingdemonstrations and presentations to large groups.ADDITIONAL INFORMATIONThis position is affiliated with the Movement of United Professionals union (MoveUP/COPE).http://moveuptogether.caWere always looking for exceptional people to bring new ideas, fresh thinking and the motivationto help shape the electricity system in B.C. Its an exciting time to be a part of our team as weinvest in our system and prepare to meet the challenges of tomorrow.Our values guide our work. Want to join usWe are safe.We are here for our customers.We are one team.We include everyone.We act with integrity and respect.We are forward thinking.BC Hydro is an equal opportunity employer.We include everyone. We welcome applications from anyone, including members of visibleminorities, women, Indigenous peoples, persons with disabilities, persons of minority sexualorientations and gender identities, and others with the skills and knowledge to productivelyengage with diverse communities.We are also happy to provide reasonable accommodations throughout the selection process andwhile working at BC Hydro. If you require support applying online because you are a person with adisability, please contact us at Recruitmenthelp@All BC Hydro employees will be required to show proof of full Covid-19 vaccination.Flexible work model role definitions===========================Our four role types identify the degree of flexibility an employee could have to work from homebased on the type of work they do. The flexibility for an individual job is up to the manager foreach position and the operational requirements. Employees also have the right to work full-timefrom the office if they prefer. All of our roles require at least some in-person time.IBEW/Field – No option to work from homeResident – Works primarily (4+ days per week) in the office.Hybrid – May be able to work from home up to 3 days per week.Remote – Works from home 4+ days per weekHOW TO APPLYDont forget to update your Candidate Profile with your current resume and copies of yourcertifications. If applicable, include your Trades Qualification. This will ensure we have all thenecessary information to assess your application without any delays.Date Posted: 2022-04-04 Closing Date: 2022-04-11Quick Apply

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