Administrative Technician - Jobs in Vanier, QC

Job Description

Reference number :S-22-23-2803Job Category (Job Alert) :AdministrationDepartment :Services for StudentsServices :Student ServicesImmediate Supervisors Name :Christina CichonPosition Status :Regular Full-timeLength of the contract :PermanentWork Location :Vanier CollegeWork Schedule :Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)External Posting Start Date :2022-07-25External Posting End Date and Time :2022-08-22 17:00Salary Scale :$24.21 - $32.32Expected Start Date :2022-09-12Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.Our institution is committed to ensuring representation in its community; consequently, Vanier College welcomes applications from members of visible minorities, ethnic minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The institution maintains its commitment to excellence in Education and recognizes that increasing the diversity of its staff supports this objective.We offer a remarkable range of job opportunities so we invite you to navigate our job postings and apply so that you too can become a proud member of the Vanier College Community.Description :Reporting to the Director of Services for Students, the Technician performs technical and administrative tasks in support of the Management Team and Department.More specifically, but not limited to, the Administrative Technician:

• Oversees the supervision and control of Department budgets;
• Liaises with the Finance department for monitoring and queries related to the management of budgets;
• Prepares requisitions, cheque requisitions, service contracts, Capital budget requests including payment follow-up for all areas within the Student Services Department in collaboration with the appropriate managers and professionals;
• Liaises with Human Resource Services on all matters related to hiring;
• Monitors all Time Management forms for the Department;
• Processes all student hiring forms as well as preparation of their timesheets;
• Is responsible for the organization and coordination of the student agenda including content, printing and follow-up with other departments in the College;
• Participates in the organization and delivery of Info Sessions for new students, as well as other Departmental Initiatives;
• Is responsible for gathering and updating documentation for the Department for College promotion;
• Assists in the preparation of surveys (Omnivox and other);
• Collects and prepares reports from various databases and sources.

Sports Complex Administration:

• Prepares the rental contracts and coordinates the collection of rental revenues from clients;
• Provides administrative support to the department of Sports Complex for a variety of tasks which includes casual contracts and coaches’ contracts.

Other related tasks which fall within the scope of the classification of this position may be assigned.Classification: Technicien ou technicienne en administration (Administration Technician)Requirements :Qualifications:

• Diploma of college studies (DEC) in administration with an appropriate specialty, or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Conditions related to the specific position:

• Excellent English and Strong French oral and written competencies (to be tested);
• Intermediate knowledge of Microsoft Office Word and Excel (to be tested);
• Proven aptitude for working with detailed information with accuracy;
• Strong organizational skills;
• Capacity to offer excellent quality service to our clientele while ensuring confidentiality and discretion;
• Demonstrated ability to work autonomously, as well as an active team member.

Required Tests :Comments :If your work experience has changed since your last visit, please be sure to attach a new resume.Note that a cover letter is mandatory, please be sure to attach yours.If you are applying on a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to go update your file by attaching your CV in order for your application to be considered.We thank all those who apply, however only those selected for an interview will be contacted.Quick Apply

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