Administrative Support Assistant - FT - Jobs in Vernon, BC

Job Description

Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that’s where you comein. We need your talent to help us build major projects to meet growing demand. To help ourcustomers find clean energy solutions for their homes and businesses and to be ready to respondduring storms and outages to keep our system reliable.Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards asolution to climate change while safely providing clean, affordable electricity to our customers.We offer a healthy work life balance, training opportunities and career progression. Were proud to beranked as one of B.C.s Top Employers and one of Canadas Best Diversity Employers. Join us as webuild an even cleaner B.C.JOB DESCRIPTIONDuties:Provides administrative support functions to the Business Unit/Area Manager by:

• Preparing various statistical reports (such as monthly activity reports, customer complaints,

safety variances, etc.) by compiling data from various sources, identifying and obtaining missinginformation, resolving discrepancies and consolidating information into a summary report;

• Preparing statistical summaries and providing written narratives of reports;

• Maintaining records of related areas performances using various software packages, creating

new formats as required;

• Preparing a variety of graphical material for ad-hoc presentations;

• May perform desktop publishing and graphical support for the preparation and updating of

materials to desktop and web publishing standards;

• May create and/or revise/edit Forms and Word templates uploading to intranet/LAN as required.

• Co-ordinating meetings, presentations, sessions for Area Manager by arranging participants

availability, facilities, equipment, etc., arranging travel and accommodation as required;

• Preparing and administering the Local Work Contract and/or tender process;

• Checks the accuracy of and reconciles Local Purchases and Purchase Orders, resolving any

discrepancies; stamps and assigns appropriate account codes, processing invoice for payment;prepares purchase requisitions for approval.

• Performs a full range of clerical duties related to the administration of the related office including

preparing employee documents such as staff reports, changes of status, requisitions for help,terminations, etc. and following up to ensure necessary action is taken.

• Documenting new employees as required and ensuring induction of new employee orientation is

taken, responding to complaint calls from the public and/or referring callers to the appropriateparty.

• Receiving, checking and reconciling a variety of computer printouts and statements, such as

cost control statements, general and Local Work Orders etc.

• Assisting the Manager in the development of the budget and review of variance reports,

processing expense claims, accounts payable documents, maintaining PSSP training, manualsand related documentation and maintaining a petty cash fund.

• Communicates, coordinates and corresponds with major customers and upper level

management personnel to handle material of an administrative nature.

• Performs a variety of administrative duties related to employee training and development of the

related office; processes Employee Development Plans; coordinates and tracks employee trainingin relation to development plans and arranges for employees to attend required courses.

• May provide work leadership to and perform the same duties as lower level employees in the

Admin/Clerical stream.

• Performs a variety of word processing functions for the Business Unit/Area Manager and other

related management staff by composing correspondence for signature of the Manager, preparinga variety of material on computerized word processing equipment, setting up and maintaining theoffice clerical systems and processing incoming and outgoing mail.

• May be required to perform a variety of administrative tasks related to safety and WorkSafeBC

issues and reports for the Area Office; contacting others to present safety presentations anddetermining employee eligibility for safety awards.

• Performs duties of a minor nature related to the above duties that do not affect the rating of the

job.Qualifications:

• High School diploma; plus experience using PCs for word processing, spreadsheet and

database application programs or equivalent. Requires in-house training in relevant BC Hydrosystems/applications (such as time entry, financial and records management) or departmentalsystems/applications; or must be completed within one (1) month of starting in the job.

• The successful candidate will have approximately 12 months of experience in the Office

Administration job hierarchy.ADDITIONAL INFORMATIONThis position is affiliated with the Movement of United Professionals union (MoveUP/COPE).http://moveuptogether.ca

• This is a temporary opportunity for approximately 1 year.

• Drivers license an asset.

Experience with the following will be considered as an asset:

• Editing and posting operating orders
• Hydroshare maintenance
• Fleet maintenance
• Extranet
• Suresite / NERC (security access control)
• Operating Orders/SIS
• Managing contact lists/distribution lists

Were always looking for exceptional people to bring new ideas, fresh thinking and the motivationto help shape the electricity system in B.C. Its an exciting time to be a part of our team as weinvest in our system and prepare to meet the challenges of tomorrow.Our values guide our work. Want to join usWe are safe.We are here for our customers.We are one team.We include everyone.We act with integrity and respect.We are forward thinking.BC Hydro is an equal opportunity employer.We include everyone. We welcome applications from anyone, including members of visibleminorities, women, Indigenous peoples, persons with disabilities, persons of minority sexualorientations and gender identities, and others with the skills and knowledge to productivelyengage with diverse communities.We are also happy to provide reasonable accommodations throughout the selection process andwhile working at BC Hydro. If you require support applying online because you are a person with adisability, please contact us at Recruitmenthelp@BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series ofCOVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspendedbut may resume at BC Hydros discretion. While the Policy is suspended, all new employees arerequired to disclose their vaccination status to BC Hydro.Flexible work model role definitions===========================Our four role types identify the degree of flexibility an employee could have to work from homebased on the type of work they do. The flexibility for an individual job is up to the manager foreach position and the operational requirements. Employees also have the right to work full-timefrom the office if they prefer. All of our roles require at least some in-person time.IBEW/Field – No option to work from homeResident – Works primarily (4+ days per week) in the office.Hybrid – May be able to work from home up to 3 days per week.Remote – Works from home 4+ days per weekHOW TO APPLYDont forget to update your Candidate Profile with your current resume and copies of yourcertifications. If applicable, include your Trades Qualification. This will ensure we have all thenecessary information to assess your application without any delays.Date Posted: 2022-10-28 Closing Date: 2022-11-14Quick Apply

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