Accounts Payable Clerk - Jobs in Victoria, BC

Job Description

Reporting to the Supervisor, Accounts Payable, the Accounts Payable Clerk is responsible for receiving, recording, processing and reconciling invoices and weekly cheque runs in a busy, fast-paced environment. This position is also responsible for verifying monthly Purchasing Card (PCARD) statements and employee expense claims, liaising with internal and external personnel, and maintain the vendor master database.KEY RESPONSIBILITIESRecords and processes a high volume of invoices weeklyVerifies correct signing authority on all invoices being regular operating invoices and capital invoices in excess of $1M; verifies authorization number (PO) and account codingMatches invoices to purchase orders (POs), receiving registers and packing slips, and follows up on unmatched items, including unauthorized deliveries, partial deliveries and price changesReceives purchase orders for non-inventory invoices; provides balance details or requests extensions to the producer where applicableIdentifies variances between invoices and POs and, depending on the nature and size of the variance, resolves by contacting the supplier or other departments to arrange for the necessary documentation to correct the problemRecords foreign-denominated invoice amounts, obtaining exchange rates on same-day basis and calculates the equivalent Canadian currencyDetermines the application of GST/PST on invoices for remittance; calculates available tax rebates on invoices; identifies when PST self-assessment is required and calculates self-assessment of PST for applicable invoicesFollows up on any outstanding/unmatched paperwork to expedite resolutionProcesses weekly cheque runsEnsures accuracy of payments (EFTs, Cheques and wires) produced in a weekly cheque run by producing the pre-cheque writing report, summary of payments and summary of unpaid paymentsLogs all payments on payment register tracking sheetsCorrects any discrepancies identified by cancelling and re-issuing chequesForwards payment reports for signing to Supervisor, Accounts Payable and Assistant ControllerReviews and enters employee expense claims, ensuring they are in accordance with Union agreements and BC Transit corporate policiesVerifies monthly PCARD statements to receipts, ensuring proper coding is entered and inclusions are in accordance with corporate policies; corresponds with cardholders on an on-going basis; prepares and enters a monthly journal voucherMaintains information required for the Statement of Financial Information on an ongoing basis; works closely with the Senior Accountant in the compilation and preparation of this reportAssists external financial auditors with sample requests for preliminary and year-end audits, and provides explanations as necessaryReviews and reconciles monthly statements from suppliers, investigating all past due invoices and contacting suppliers to inform for resolve as appropriateEnters and maintains customer information in the computerized accounting systemPerforms a variety of clerical functions such as opening and sorting incoming mail, receiving, photocopying, and filing confidential documents, etcInitiates and responds to a variety of inquiries from both vendors and internal departments regarding invoice status, requests for urgent payments, or payment discrepanciesIndependently prioritizes and manages workflow to meet corporate and departmental deadlinesIdentifies possible sources of financial fraud and reports them to the Supervisor, Accounts PayableEnsures that important keys, electronic signatures, cash and cheques are safeguarded at all timesTrains and mentors return to work employees and coin room staff that assist in the departmentProvides relief coverage for the Farebox Receipts AttendantPerforms related duties as assigned, such items being of a minor nature that do not affect the value of the jobThe qualifications for this role would typically be acquired through a high school diploma including some introductory accounting courses and two (2) years of previous computerized accounts payable experience.Strong working knowledge of AP day to day operations, including processing cheque runsWorking knowledge of general accounting practices with a working knowledge of automated financial and accounting systemsExperience applying corporate policies and procedures to complex situationsExperience with the treatment of GST & PST in general terms and on self-assessmentsMinimum keyboarding/data entry speed of 35 WPM and strong math skillsCommunication, customer Service, problem-solving, investigating and decision-making skillsWorking knowledge of JD Edwards, Hubble, and Excel considered an assetThe ideal candidate has a track record of success in a similar role in a complex organization, is results-oriented and is successful working in a fast-paced environment with tight deadlines and multiple priorities.ADDITIONAL INFORMATIONThis is a temporary six (6) month contract and will end on or before the agreed-upon dateThe position requires the competition of a Criminal Record Check Or Vulnerable Sector SearchTesting and assessments may be included as part of the recruitment processA Post Offer Employment Test (POET) may be required as part of the onboarding processAn eligibility list may be established for future vacanciesIf you have a disability which requires accommodation during any stage of our recruitment process, please let us know how we can assist you.BC Transit is committed to the principles of employment equityCandidates must be legally eligible to work in CanadaBC TRANSIT OFFERSLife InsuranceVacation (based on the terms outlined in the appropriate collective agreement or exempt policy handbook)Extended Health BenefitsPension PlanEmployee fitness centre, at both the Victoria and Langford depotsA complimentary BC Transit bus pass, plus taxable dependant passesCareer development and advancement opportunitiesSocial ClubEmployee Recognition Program – Recognizing Excellent Values (REV)Employee Family Assistance Program (EFAP)We believe that diversity of thought and experience fuels innovation. In keeping with this belief, we do not discriminate on any basis. We encourage all qualified candidates to apply. Should you require any accommodation or have questions, please let us know.While we welcome all applications, we will only respond directly to those who are short-listed for a role. Thanks in advance for your understanding and wishing you all the best in your career journey.Quick Apply

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