Accounts Receivable Clerk - Jobs in Victoria, BC

Job Description

Reporting to the Manager, Financial Operations, the Accounts Receivable Clerk is responsible for depositing payments received to the bank account and recording receipts accurately into the financial accounting system. The position is also responsible for the daily collection and reconciliation of reception sales, preparing invoices for receivables, and reconciling warranty claims. The AR Clerk manages the maintenance of the vendor and supplier databases.Key ResponsibilitiesMatches cheques received in the mail and electronic payments received to invoices; identifies and resolves discrepanciesPrepares bank deposit slips and delivers to bankKeys bank deposit data into computerized accounting systemCollects cash daily from the on-site sale of bus passes and Taxi-Saver coupons; reconciles cash receipts; prepares deposit slipsReconciles the reception cash register daily to sales and register receiptsCollects and reconciles municipal obligations against invoicesCollects and reconciles property tax receipts and grants in lieu against estimatesPrepares invoices for ICBC recovery, rental properties and warranty claims; reconciles payments received to invoices, prepares monthly reconciliationsPrepares and enters monthly journal vouchers for deposit data, warranty claims, reception sales and revenue allocationsPrepares and enters monthly journal vouchers to record payments that are returned due to non-sufficient fundsNotifies customers when payments are returned due to non-sufficient fundsContacts customers to follow up for overdue payments or for collection of delinquent accountsManages the customer and supplier information database in the computerized accounting system, ensuring correct identity, contact information, banking information and default tax codes are reliable and up-to-dateIdentifies possible sources of financial fraud and reports them to the Manager, Financial OperationsEnsures that important keys, electronic signatures, cash and cheques are safeguarded at all timesMonitors incoming payments, identifies incoming payments and notifies appropriate personnel of incoming paymentsIndependently prioritizes and manages workflow to meet corporate and departmental deadlinesPerforms a variety of clerical functions such as photocopying, filing and retrieving confidential documents, etcAssists with the financial audit as needed by locating and providing backup for financial testing of accounts payable, accounts receivable, and revenueProvides relief coverage for the Victoria Farebox Receipts AttendantPerforms related duties as assigned, such items being of a minor nature that do not affect the value of the jobThe qualifications for this role would typically be acquired through a high school diploma including some introductory accounting courses and two (2) years of previous computerized accounts receivable experience.Strong working knowledge of AR day to day operationsWorking knowledge of general accounting practices with a working knowledge of automated financial and accounting systemsExperience applying corporate policies and procedures to complex situationsExperience with the treatment of GST & PSTMinimum keyboarding/data entry speed of 35 WPM and strong math skillsCommunication, customer Service, problem solving, investigating and decision making skillsWorking knowledge of JD Edwards, Hubble, and Excel considered an assetThe ideal candidate has a track record of success in a similar role in a complex organization, is results-oriented and is successful working in a fast paced environment with tight deadlines and multiple priorities.Additional informationTesting and assessments will be included as part of the recruitment processThis position requires the completion of a clear Criminal Record Check and/or Vulnerable Sector SearchIf you have a disability which requires accommodation during any stage of our recruitment process, please let us know how we can assist youA Post Offer Employment Test (POET) may be requiredBC Transit is committed to the principles of employment equityCandidates must be legally eligible to work in CanadaBC Transit OffersExtended health and dental coverageLife insuranceEmployee and Family Assistance Program (EFAP)Vacation (based on the terms outlined in the appropriate collective agreement or exempt policy handbook)Pension PlanEmployee fitness centre, at both the Victoria and Langford depotsA complimentary BC Transit bus pass, plus taxable dependent passesCareer development and advancement opportunitiesSocial ClubEmployee Recognition Program – Recognizing Excellence and Values (REV)To keep our team members, customers and the communities we serve safe, we have introduced an interim employee and contractor mandatory vaccination policy intended to prevent the transmission of COVID-19. BC Transit requires proof of being fully vaccinated as a condition of employment.We believe that diversity of thought and experience fuels innovation. In keeping with this belief, we do not discriminate on any basis. We encourage all qualified candidates to apply. Should you require any accommodation or have questions, please let us know.While we welcome all applications, we will only respond directly to those who are short-listed for a role. Thanks in advance for your understanding and wishing you all the best in your career journey.Quick Apply

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