Administrative Support IV - Jobs in Victoria, BC

Job Description

Position InformationPosition TitleAdministrative Support IVPosting NumberES768PJob Posting Open Date06/30/2022Job Posting Close Date07/13/2022Anticipated Layoff Start Date #1Anticipated Layoff End Date #1Anticipated Layoff Start Date #2Anticipated Layoff End Date #2Position Start Date08/22/2022Position End Date12/23/2022LocationLansdowneCOVID-19 Work ArrangementsThis position will work on campusApplicant Portal Position CategorySupport StaffEmployee GroupSupport Staff (CUPE)Pay GradeS - Pay Grade 6Salary$24.75 - $26.37 per hourNumber of positions to be hired under this postingAdditional Pay ConsiderationsDays of the WeekMonday to FridayWork Schedule8:30am – 4:00pm Monday to FridayTotal Hours Per Week35Position ReasonNewPosition TypeTerm Full TimePosting TypeEmployees & General PublicDivision/SchoolHuman ResourcesDepartmentHuman ResourcesJob DescriptionUnder the general direction of a supervisor, but with minimal supervision, performs a wide range of organizational and secretarial duties which may involve confidential materials and may require dealing with sensitive issues and a multi-cultural clientele. May require working in an independent office with the supervisor being readily available. May provide training and work guidance to others.TYPICAL DUTIES

• Performs clerical duties such as keyboarding, basic editing, reception, photocopying, arranging meetings, ordering supplies, mail distribution, phoning, etc.
• Answers enquiries requiring a solid understanding of regulations and services offered.
• Establishes timelines and priorities for tasks.
• Completes complex special projects independently which may require the use of database and spreadsheet software.
• Completes complex administrative forms which require cross checks for compliance with regulations and accuracy.
• Keeps departmental records; this may involve keeping several interrelated records and cross-checking for accuracy.
• Composes replies to correspondence.
• Attends meetings and takes minutes.
• Establishes and maintains files pertaining to the department(s) concerned.
• Maintains security of sensitive and confidential documents and files.
• Where required, uses a cash register; receives codes and receipts cash and cheques; balances cash to cash receipts and completes required cash reports.
• Performs other related duties of similar scope and complexity.

QualificationsGrade 12 education and secretarial certificate, plus two years of related experience or equivalent combination of education and experience. Advanced word processing skills essential. Advanced MS Office skills including knowledge of spreadsheets and database applications. Ability to maintain confidentiality and to relate well with the public, students and college staff.CapabilitiesThe core capabilities are required for all positions at the college.Focus on Students and Their Success (Core)

• We all have a role to play in promoting and supporting students – directly or indirectly – contributing to their success, education and transition as they build their path to the future.

Cultural Alignment (Core)

• Inclusion and respect align with Camosun’s traditions of lifelong learning and positive, supportive experiences for all. We examine our individual and institutional cultures and, through indigenization, consider other ways of knowing (thinking), being (approaches), doing (acting), and relating.

Fostering and Nurturing Relationships (Core)

• Fostering and nurturing relationships is at the core of everything we do. Successful workplace relationships take time to develop and include building trust, engagement and collaboration.

Job Type: Full-timeSalary: $24.75-$26.37 per hourQuick Apply

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