CLK ST 09R - Administrative Assistant - Jobs in Victoria, BC

Job Description

Administrative AssistantClerk Stenographer R9An eligibility list may be established.On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.Apply your excellent customer service skills in this unique administrative opportunityWorking in a team environment, the Administrative Assistant is accountable for supporting the efficient operation and administration of the ADM Office, Agriculture, Science and Policy Division. This role will assist with a variety of division initiatives, including administrative, communication, employee engagement and financial support services. This position will be providing administrative support to the Executive Coordinator.This role requires sound judgement and excellent organizational abilities. If you are a motivated, results oriented administrative professional wanting to gain valuable experience in a fast-paced, collaborative team environment; we look forward to your application.This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more.The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Chris.Norton@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Requirements:In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation or equivalent (GED).
• Minimum of six (6) months experience in EACH of the following:
  • Experience providing a comprehensive range of administrative, and/or financial support, and/or communications support in a busy office setting.
  • Experience drafting a variety of documentation including newsletters, correspondence, reports, spreadsheets, and presentations.
  • Experience working in a high-volume customer service environment.

Preference may be given to applicants with one or more of the following:

• Post-secondary education, or formal training in office or business administration, basic accounting or other related area.
• Experience organizing and maintaining calendars, schedules and agendas; and arranging and coordinating meetings, events, and travel requirements.
• Experience using e-approvals and CLIFF systems.
• Experience working with ARCS/ORCS Record Management Systems.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.A Criminal Record Check (CRC) will be required.APPLICATION REQUIREMENTS:Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.Quick Apply

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