CLK ST 09R - Administrative Assistant - Jobs in Victoria, BC

Job Description

Posting TitleCLK ST 09R - Administrative AssistantPosition ClassificationClerk Stenographer R9UnionGEULocationVictoria, BC V9B 6X2 CA (Primary)Salary Range$45,647.93 - $51,427.75 annuallyClose Date12/7/2022Job TypeRegular Full TimeTemporary End Date6/16/2023Ministry/OrganizationBC Public Service -> Public Safety & Sol GeneralMinistry Branch / DivisionCannabis, Consumer Protection and Corporate PolicyJob SummaryAdministrative AssistantClerk Stenographer R9There is currently a temporary (auxiliary) opportunity available until June 16, 2023. This temporary opportunity may be extended and/or become permanent.An eligibility list may be established to fill future temporary and/or permanent vacancies.On November 1, 2021, the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.Bring your strong administrative experience and superior organizational skills to this challenging positionThe Corporate Policy and Planning Office (CPPO) is part of the Cannabis, Consumer Protection and Corporate Policy Branch in the Ministry of Public Safety and Solicitor General. CPPO provides corporate support for the ministry, including Emergency Management BC. Core services include planning, coordination and delivery of the ministry’s policy and legislative agenda; leading strategic planning, performance and corporate reporting functions; and coordinating ministry participation in federal/provincial/territorial engagements and other core government engagements. CPPO is also responsible for leading the development of provincial consumer protection policy as well as providing leadership for the ministry on cross-branch and government-wide policy initiatives. CPPO’s consumer protection role also involves overseeing two independent delegated authorities that are responsible for the administration of provincial consumer protection legislation. These agencies are Consumer Protection BC and the Vehicle Sales Authority.Reporting to the Executive Director, the administrative assistant is critical to the successful operation of the office. The position is responsible for providing office management, administration support and secretarial services to the Executive Director, Directors and staff. The administrative assistant works with a high degree of independence and under limited supervision, frequently dealing with highly confidential and sensitive matters. The position is required to create solutions and resolve a range of issues to ensure the operational goals of the organization are fully supported. The position interacts closely with ministry executive, senior staff, central agency officials, the ministers office and the assistant deputy minister’s and deputy ministers office staff. The position also interacts regularly with the public, external organizations, and external stakeholders.The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service - Province of British Columbia (gov.bc.ca).For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Mark.Fassina@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Requirements:In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Grade 12 graduation or equivalent (GED). Preference may be given to applicants with a certificate in office administration OR a university degree in business, public administration, social sciences or in a related field.
• Minimum 1 year of administrative/clerical/secretarial experience working in a professional office environment. Preference may be given to applicants who have 2 or more years of this experience.
• Experience typing, formatting, editing and proofreading a variety of documents using standard applications such as MS Word, Excel, PowerPoint, Outlook, etc.

Preference may be given to applicants with:

• Experience responding to verbal and written inquiries from the public and others.
• Experience managing an electronic calendar (booking meetings and appointments).
• Experience handling confidential and sensitive matters.
• Experience with CLIFF mail tracking system.
• Experience with ARCS/ORCS records classification system.
• Typing speed of at least 40 wpm.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.A Criminal Record Check (CRC) will be required.APPLICATION REQUIREMENTS:Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.Job CategoryAdministrative ServicesQuick Apply

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