CLK ST 09R - Administrative Assistant - Jobs in Victoria, BC

Job Description

Administrative AssistantClerk Stenographer 09RAn eligibility list may be established.Bring your strong administrative experience and superior organizational skills to this challenging positionThe Corporate Policy and Planning Office is part of the Cannabis, Consumer Protection, and Corporate Policy Division in the Ministry of Public Safety and Solicitor General, and provides policy, planning and corporate services to the ministry and minister's office. Staff in the office take a leadership role on cross-branch or inter-ministry initiatives, as well as taking the lead on providing the initial response to major issues or reports. The office manages major policy and legislation projects for consumer protection statutes and other statutes that the office is responsible for, and for cross ministry initiatives. The office provides corporate services to the ministry, including managing legislation and cabinet submissions from all branches and coordinating all Orders in Council and Ministerial Orders. The office leads strategic planning and performance reporting for the ministry, provides planning and reporting support to the branches, and co-leads development of service plans and annual reports for the justice and public safety sector.The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Kelly.Dunsdon@gov.bc.ca OR Elaine.Vale@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Requirements:In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:Grade 12 graduation or equivalent (GED). Preference may be given to applicants with a certificate in office administration OR a university degree in business, public administration, social sciences or in a related field.Minimum 1 year of administrative/clerical/secretarial experience working in a professional office environment. Preference may be given to applicants who have 2 or more years of this experience.Experience typing, formatting, editing and proofreading a variety of documents using standard applications such as MS Word, Excel, PowerPoint, Outlook, etc.Preference may be given to applicants with:Experience responding to verbal and written inquiries from the public and others.Experience managing an electronic calendar (booking meetings and appointments).Experience handling confidential and sensitive matters.Experience with CLIFF mail tracking system.Experience with ARCS/ORCS records classification system.Typing speed of at least 40 wpm.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.CRC - A Criminal Record Check (CRC) will be required.APPLICATION REQUIREMENTS:Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.