CLK ST 09R - Administrative Assistant – CLOSING DATE EXTENDED - Jobs in Victoria, BC

Job Description

Administrative AssistantClerk Stenographer R9Amendment November 22, 2021: Posting closing date extended to November 24, 2021.There is currently one (1) full-time permanent position available.An eligibility list may be established.On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required by November 22, 2021. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.A great opportunity to advance your administrative careerReporting to the Director, the Administrative Assistant is responsible for providing records management (e.g. ARCS/ORCS) advice and support, in consultation with the Ministry Records Officer (MRO), to the Division, and providing administrative and other support services to the Manager and the Branch.Pharmaceutical, Laboratory & Blood Services Division comprises of five branches: (1) Clinical Services & Evaluation, responsible for patient specific drug coverage requests, drug optimization initiatives to improve patient outcomes, performance measures, and national pharmaceutical strategies. (2) Integrated Health Services Planning & Systems, responsible to coordinate and improve the integration of health services planning and systems (i.e. PharmaNet) across the Ministry, with PHSA, Regional Health Authorities and key stakeholders. (3) Pharmaceutical Policy, Legislation & Engagement, responsible for guiding the development, evaluation and research of pharmaceutical policies that support equitable and sustainable patient access to effective drug therapy. (4) Therapeutic Assessment and Access, responsible for managing the PharmaCare formulary, responsible for leading specialized drug programs and contractual relations possible for the services and products available. (5) Laboratory & Blood Services, responsible for overall strategic planning support, policy development, monitoring, and evaluation for two lines of provincial health care business: laboratory services and blood services.The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.With over 200 different occupations available in 280 communities across the province, we offer exciting opportunities for your career. Come be a part of the BC Public Service, a Top 100 Employer that embraces diversity, health and career growth. For more information, please see What We Offer.The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Linda.Laliberte@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Requirements:In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation or equivalent (GED).
• 1 or more years’ experience working in an office setting.
• 1 or more years’ experience using Microsoft Office products including Word, Excel and Outlook.
• Experience in records management.
• Project experience with terms and methodologies.

Preference may be given to applicants with any of the following:

• Experience managing an electronic calendar (booking meetings and appointments).
• Pharmaceutical sector / settings experience.
• Experience using SharePoint.
• Certificate in (office) administration or related.
• Previous government experience.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.APPLICATION REQUIREMENTS:Cover letter: YES - A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.Quick Apply

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