CLK ST 09R - Program Assistant - Jobs in Victoria, BC

Job Description

Program AssistantClerk Stenographer 9We currently have 2 full-time positions available in Victoria.An eligibility list may be established.Bring your strong administrative experience and superior organizational skills to this challenging positionThe Ministry of Health is responsible for maintaining an accessible, high quality, affordable system for health service delivery that meets the needs of the citizens of the Province of BC. Its mandate is to support and enhance a responsive, comprehensive, regionalized health care system that promotes and provides for the physical, mental and community health of all British Columbians.This position will provide a variety of office administrative, secretarial and financial support services for the Assistant Deputy Minister’s office in the Health Sector Workforce & Beneficiary Services Division, also a liaison with ministry executive offices..The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Jania.Marsh@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Requirements:In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation OR successful completion of General Educational Development (GED), OR an equivalent combination of education and experience may be considered.
• Minimum one year administrative/clerical/secretarial experience working in an office setting.
• Experience typing, formatting, and proofreading a variety of documents using MS Office (Outlook/ Word/ Excel/ PowerPoint) or similar programs.
• Experience responding to general inquiries from the public or from staff of other agencies either in person, via email and over the phone.
• Experience managing a calendar including scheduling/booking meetings, appointments, events and travel arrangements.

Preference may be given to applicants who have:

• Post-secondary education or training in a field related to business, office or public administration.
• More than one year administrative/clerical/secretarial experience working in an office setting.
• Experience in records management practices, process and filing systems, including the set up and implementation of a records management system (e.g. ARCS and ORCS).
• Experience with managing credit accounts and processing financial transactions.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.A Criminal Record Check (CRC) will be required.APPLICATION REQUIREMENTS:Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.