CLK ST 11R - Office Administrator - Jobs in Victoria, BC

Job Description

Office AdministratorClerk Stenographer R11An eligibility list may be established.Contribute your flair for organization and prioritization.The Ministry of Health is responsible for maintaining an accessible, high quality, affordable system for health service delivery that meets the needs of the citizens of the Province of BC. Its mandate is to support and enhance a responsive, comprehensive, regionalized health care system that promotes and provides for the physical, mental and community health of all British Columbians.The Finance and Corporate Services Division supports the Ministry Executive and programs by managing and ensuring a consistent approach to financial and corporate issues. The services are provided through six branches: Financial Operations, Strategic Finance, Regional Grants and Decision Support, Audit and Investigations, Capital Services and Business Financial Transformation. These branches provide financial advice and assist programs to meet their strategic goals and operational plans, and ensure compliance with relevant legislation, regulations and central agency directives.The Office Administrator reports to the Executive Director. The position provides a variety of office administrative, secretarial and financial support services for the Capital Services Branch, and coordinates the day-to-day priorities of the Executive Director, including liaising, when necessary and under the direction of the Executive Director, with ministry executive offices such as the Assistant Deputy Minister’s Office. The Office Administrator is also responsible for supervising the Project Assistant and the preparation of Certificates of Approval for approved capital projects and the administration of electronic and paper records for health authority capital projects and initiatives.The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbors, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Brittany.Allen@gov.bc.ca . DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible to assist you.NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Requirements:In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:Secondary school graduation or equivalent.Recent experience (within last 5 years) leading others.Minimum one (1) year experience in each of the following:Calendaring: scheduling/coordinating appointments, meetings and/or travelCoordinating and editing briefing materials, reports and / or correspondence, including proof reading with a high degree of accuracy.Using MS Outlook, Word, Excel, PowerPoint and other standard computer applications.Preference may be given to applicants with:2 or more years experience in the above statements.1 or more years experience in a supervisory capacity.Experience working in a government environment.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.A Criminal Record Check (CRC) will be required.APPLICATION REQUIREMENTS:Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application; however, it may not be used for initial shortlisting purposes.Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.Quick Apply

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