EXEC ADMIN - Executive Administrative Assistant - Jobs in Victoria, BC

Job Description

Posting TitleEXEC ADMIN - Executive Administrative AssistantPosition ClassificationExecutive Administrative AsstUnionN/ALocationVictoria, BC V9B 6X2 CA (Primary)Salary Range$54,109.21 - $61,262.89 annuallyClose Date11/10/2022Job TypeTemporary (Auxiliary)Temporary End Date11/30/2023Ministry/OrganizationBC Public Service -> Royal BC MuseumMinistry Branch / DivisionCEOs OfficeJob SummaryExecutive Administrative Assistant - Auxiliary Term, 1 YearSalary Range: $54,109.21 - $61,262.89Royal British Columbia MuseumThe Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada. By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of British Columbia, and provides for a dynamic forum for discussion and a place for cultural reflection.The RBCM, which includes the provincial archives, is undergoing modernization. Modernization is a complex, transformational process that not only impacts the museum’s physical presence and facilities, but also requires the museum team to undergo adaptive and technical organizational changes.The Executive offices of the Royal BC Museum provide leadership to the organization in four distinct business areas: Strategic Relations & Initiatives, Engagement & UNDRIP Implementation, EFO & Operations, and Collections and Research.This position provides executive administrative support to ensure that Executive members are able to attend to the many urgent and competing demands and issues that require attention. This position responds to a high volume of highly sensitive inquiries and issues, and requires superior administrative, organizational, inter-personal and communication skills. The Executive Office’s fast-paced and changing environment requires keen judgment and strong problem-solving skills to effectively prioritize and deal with the numerous issues that arise daily. This position requires the incumbent to be proactive and take appropriate initiative to obtain required information within critical deadlines. You must be able to perform duties using tact, discretion, sensitivity and confidentiality, with strict attention to detail is required. The position plays a pivotal role in the successful functioning of the Executive by managing calendars, making travel and meeting arrangements, typing confidential documents, organizing files, emails and reports.Requirements for this position include Grade 12 plus a certificate in office/business/public administration; or equivalent work experience.The successful candidate must have a minimum of 3 years of relevant experience at a progressively more responsible level, including managing demanding executive calendars, managing travel arrangements, compiling meeting materials, establishing and maintaining operational and administrative procedures, and experience using MS Office Suite (Outlook, Word, Excel, etc.). Experience with ARCS and ORCS is preferred.Additional skills/abilities that would be an asset include demonstrated skills in planning and organizing own workload and priorities with limited direction, excellent written and oral communications skills, the ability to maintain strict confidentiality and to exercise sound judgment and discretion when dealing with sensitive information and issues, and significant and sound working knowledge of various software programs.This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.This is a one year auxiliary term with the possibility of becoming permanent.This position is excluded from union membership.An eligibility list may be established for future permanent and/or temporary positions.Please submit your resume and cover letter in pdf format by November 10th, 2022 at 11:59PM with the following subject line: Last Name, First Name, RB2022 – 32 via email to: RBCMapplications@royalbcmuseum.bc.caJob CategoryAdministrative ServicesHow to apply to this jobHow to Apply:Please submit your resume and cover letter in pdf format by November 10th, 2022 at 11:59PM with the following subject line: Last Name, First Name, RB2022 – 32 via email to: RBCMapplications@royalbcmuseum.bc.caQuick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected