Executive Assistant and Divisional Coordinator, People and Culture - Jobs in Victoria, BC

Job Description

Location: Victoria, BCEmployment Type: Temporary Full Time (1 year)Salary: Exempt Band 1, MIN $56,000.00 - MAX $76,200.00Closing Date (MM/DD/YYYY): 03/09/2022Placement in the salary range is determined by an assessment of knowledge, skills, experience and ability of the candidate to meet the key requirements of the job. In addition, our pay philosophy is to align with the median of the range and be considerate of internal equity comparisons.Are we right for you...We’re passionate about helping to reduce congestion in our communities and bringing innovation to public transportation wherever we can including electrifying our fleet, introducing new bus lanes between Colwood and Downtown and exploring mobile payment options, to name just a few.It’s an exciting time to be in the transit industry and we’re looking for creative and passionate people to join our team. Not only would you be joining an engaged organization but you’d also get to enjoy flexible work arrangements, extended benefits and a pension plan as just a few of the benefits BC Transit employees are eligible for. Keep reading to find out if this role is meant for you!What youll be doing...As an integral member of our People & Culture team, you will provide administrative support and coordination assistance to the VP of People & Culture – and act as a valued resource to the Division. Your natural curiosity and continuous improvement mindset will be assets as you look to streamline processes and demonstrate a standard of excellence.In this role, you will have the opportunity to:

• Collaborate on a variety of initiatives undertaken by the People & Culture Division
• Manage Divisional administrative functions
• Assist with the preparation and coordination of reports, board presentations, briefing notes, legal documents, business cases and other complex documents
• Provide support to Executive and committees

To view the full job description for this role please see the attached.What youll bring to the table...

• A desire to contribute added spice to BC Transit’s People & Culture Division
• Excellent planning and coordination skills to organize calendars, schedules, meetings, appointments, committees, travel arrangements and compile all related materials
• Attention to accuracy and detail in all aspects or responsibilities
• Ability to manage a variety of administrative and operational responsibilities under time constrains, with minimal direction, while maintaining a high level of professional excellence
• Excellent editing and proofreading skills

We love lifelong Learners and recommend the following mix of education or certifications to be successful in conjunction with relevant experience:

• Diploma or Degree in office or business administration
• Minimum of five years related experience as an Executive Assistant supporting and reporting to a senior executive.

What well bring to the table...

• Comprehensive medical, dental and MSP group plan benefits to support you and your family, regardless of what life throws at you
• Membership in a “Gold Plated” defined benefit pension plan, meaning it’s the best in the Province and one of the best in the country; putting you in a strong position when it comes time to retirement
• Access to Fitness and Lifestyle Centers to help you take care of your physical fitness and health
• Various programs that support employees such as an Employee Assistance Program and Health and Wellness initiatives and events aimed at fostering your mental health
• A complimentary employee Bus Pass (plus taxable dependent passes)
• A Corporate Learning and Development Program to help you in continuous career growth
• An Employee Recognition Program where we all recognize each other successes (not just your Leaders!)
• A partnership with Kids&Co daycare provider which covers your registration fee and gets you to the top of their waitlist for both their Victoria and Langford locations,
• A Social Club that gives you access to events throughout Victoria

What next steps could look like...

• An assignment will be part of this interview process for those moving forward in the competition and will be sent out on March 11, 2022.
• There will be two rounds of interviews: the first round will take place between March 16 and 18, 2022 and the second round will take place on March 22, 2022.
• The position requires the completion of a Criminal Record Check or Vulnerable Sector Search.
• An eligibility list may be established for future full time regular or full time temporary vacancies
• If you have a disability which requires an accommodation during any stage of our recruitment process, please let us know how we can assist you
• Please note: in-province travel may be required.

To keep our team members, customers and the communities we serve safe, we have introduced an interim Employee Mandatory Vaccination Policy intended to prevent the transmission of COVID-19. BC Transit requires proof of being fully vaccinated as a condition of employment. Please be aware that your appointment to this position is conditional on meeting and maintaining the definition of being "fully vaccinated" as per the definition of Health Canada. Any employee providing false or misleading information, may be subject to disciplinary action, up to and including dismissal.We believe that diversity of thought and experience fuels innovation. In keeping with this belief, we do not discriminate on any basis. We encourage all qualified candidates to apply. Should you require any accommodation or have questions, please let us know.While we welcome all applications, we will only respond directly to those who are short-listed for a role. Thanks in advance for your understanding and wishing you all the best in your career journey.Quick Apply

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