Finance Department Administrator (Temporary) - Jobs in Victoria, BC

Job Description

SCHOOL DISTRICT NO. 62 (SOOKE)TITLE: FINANCE DEPARTMENT ADMINISTRATORQUALIFICATIONS:Diploma in Accounting or 2nd/3rd level of CPA or similar level of education. Intermediate level courses in Excel and a basic course in Word.Three years of experience in accounting and computerized spreadsheets.Working knowledge of computers, Microsoft Office and finance office routines.Demonstrated ability to use knowledge and resources to resolve problems and issues as they arise within their areas of responsibility.Demonstrated ability in setting priorities and meeting deadlines.Ability to get along well with other staff and use courtesy, tact and diplomacy inexchanges with the public and other departments.Accountable for care, accuracy and attention to detail in all aspects of work.Ability to use a calculator, computer keyboard, and other general office equipment with speed and accuracy.Ability to accurately perform repetitive tasks under minimum supervision.Aptitude for and experience in computer operations and data input.Ability to follow direction.Ability to respect the confidential nature of financial transactions, correspondence and discussions.Demonstrated ability to work in a team environment, with a commitment towards excellence.RESPONSIBLE TO: Payroll Manager/Director and/or Manager of FinanceSUPERVISES: N/AJOB GOAL: To efficiently operate computer systems and process accounts payable documents accurately and on a timely basis.PERFORMANCE RESPONSIBILITIES:Accounts PayableDuties to assist in the processing of accounts payable including:Review account coding and authorizationsVerify calculations on invoicesAudit of all supporting invoice documentation to ensure payments are processed accurately and comply with district policies and CRA legislationUpdate payment schedules and spreadsheets as requiredBatch all accounts payable invoices into accounting software and batch verificationRecord the reduction of commitments against purchase ordersPayment of invoices and payroll remittances in an accurate and timely manner through cheque run procedures, including:AuthorizationPrint and copy chequesCheque separation in compliance with requestsSend EFT notificationsDocument filingRecord void cheques and invoice deletion as requiredPrepare and process payments made by bank drafts and money ordersAudit Petty Cash Reimbursements submissionsCalculate and process payment for Transportation AssistanceHomestay uploads:Review spreadsheet from the International Department ensuring proper vendors and GL codingFormat spreadsheet to upload into accounting softwareVerify and issue paymentAudit and processing of the BMO purchasing card transactions:Audit BMO reports for all cardholders with monthly activityFormat Excel spreadsheet for monthly BMO Purchasing Card transaction uploadPerform GST Audit and make any necessary revisionsUpload transactions into accounting softwareClear any GL coding errorsReview book purchase transactions and update tax codesIdentify and record transactions to be reported in the Statement of Financial InformationProcess payment for monthly BMO statementVerify supplier statements and follow up on vendor queriesManage vendor contact and banking informationManage Accounts Payable document filing system.Monitor and correspond in all SD62 Accounts email, as well as individual emailOther duties as required by supervisor.Accounts ReceivableDuties to assist the Finance Technician: Reconciliations with the processing of invoices and receipts, including:Bank deposits and receipts.Charitable donation, bussing and international program receipts.Create the necessary supporting documentation for all AR invoicesProcess invoice payments in Atrieve Accounts Receivable moduleFile all completed documentationRun the aged A/R report, and identify items requiring follow up.Other duties as assigned by supervisor.