Legislative Assistant - Jobs in Victoria, BC

Job Description

Reporting to the Caucus Operations Director, Legislative Assistants (LAs) play a critical role in supporting NDP MLAs in their Legislative duties. LAs work closely with 3 to 4 MLAs and the rest of the LA team to provide exceptional administrative support, ensuring that MLAs are able to focus on providing service to the people of British Columbia.The New Democrat BC Government Caucus is a progressive organization based out of the BC Parliament Buildings in Victoria. We are a strong and diverse team of individuals who want to make a positive difference for people in BC. In supporting NDP Government MLAs, all Caucus staff support the goals and objectives of the BC NDP Government to make life more affordable, improve the services we all count on, and build a strong, sustainable economy.JOB DUTIES:

• Schedule meetings, make travel arrangements, and provide other logistical support for MLAs in their duties at the Legislature.
• Work with Caucus Members on correspondence related to Member’s Legislative duties, which may include composing and editing routine correspondence, and drafting congratulatory letters and certificates.
• Prepare for signature and maintain record of travel vouchers, claims and leaves of absence for Caucus Members.
• Liaise with Ministry Office staff with regard to providing support to Parliamentary Secretaries in their roles.
• Prepare for signature and maintain record of travel vouchers on behalf of the Parliamentary Secretaries.
• Maintain calendars for Members in their Legislative capacity.
• Coordinate, when asked, support for caucus committee meetings; including taking and circulating minutes and monitoring follow-up action items as required.
• Support caucus outreach capacity in storing and tracking contact information for stakeholders and individuals.
• Establish and maintain appropriate systems in order to monitor the documents and information circulating in the Legislative Assembly and Caucus Office.
• Liaise with Office Manager and co-workers to implement changes to administrative procedures to ensure on-going effectiveness.
• Liaise with Constituency Assistants.

• Screen telephone calls, respond to routine enquiries and receive visitors on behalf of Members.
• Additional duties as assigned.

DIVERSITY:The New Democrat BC Government Caucus is committed to recruiting and developing employees that are representative of the diversity of the people of British Columbia.To support employment equity and diversity in the workplace, we welcome applications from all groups. This includes women, visible minorities, Indigenous Peoples, persons with diversabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity in the Government Caucus.QUALIFICATIONS:

• Superb interpersonal skills, including working with the public, elected officials, senior staff and stakeholders.
• Excellent verbal and written communication skills, and ability to type at least 30 words per minute.
• Excellent organizational skills and attention to detail, as well as the ability to follow directions with speed, thoroughness and accuracy.
• Ability to exercise initiative, work independently and with flexibility.
• Proficient computer skills, including Microsoft Office and Teams.
• Strong work ethic, and ability to meet high quality work standards.
• Willingness to receive feedback, as well as ability to use feedback to improve and and develop.
• Knowledge of the structure and policies of both the New Democrat Caucus and New Democrat provincial government.
• Administrative Experience is an asset.
• Fluency in languages other than English is an asset.

OTHER DETAILS:

• This is a Union position governed by a collective agreement with the BCGEU (Local 701). Note that the BCGEU member who has vacated this position has a right under the collective agreement to return to this position on or before September 6, 2022 if they find their new role unsatisfactory.
• Any qualified internal applicants will be considered prior to any external applicants being contacted.
• Benefits as per the collective agreement, including extended health and dental plan, BC Public Service Pension Plan, generous paid vacation, paid sick leave, and other paid leave provisions and benefits.
• Regular hours are 35 hours per week, 8:30am to 4:30pm Monday to Friday.
• Position starts June 6, 2022.
• Posting closes 4:30pm Friday, May 20, 2021
• Support available for those willing to relocate.

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