Manager, Financial Services - Jobs in Victoria, BC

Job Description

Position Title:Manager, Financial ServicesAffiliation:ExcludedSupervisor:Assistant Secretary TreasurerDate of Revision:June 16, 2021Position SummaryReporting to the Assistant Secretary Treasurer, the Manager, Financial Services is responsible for leading a multi-disciplinary accounting operations department. In this leadership role, the position is accountable for managing day-to-day financial operations including regulatory and management reporting, revenue and receivables, accounts payable, treasury, tax and cash management, project accounting, payroll accounting and accounting standards and practices.Duties and ResponsibilitiesFinancial ReportingManages the preparation of the quarterly and annual financial statements (in accordance with PSAB), and the annual statement of financial information (in accordance with the Financial Information Act).Ensures year end schedules and working papers are prepared accurately for review by the external auditors.AccountingPayrollOversees all aspects of payroll and benefits processing, planning and reporting to ensure the accurate, timely and compliant administration of the district's payroll and benefits programs in accordance with district policies and procedures, collective agreements, and applicable legislation and regulations.Facilitates internal risk management assessments of payroll functions on a regular basis; develops internal processes and practices to minimize financial and human risks.Identifies, reviews and approves payroll and benefit reports.Manages and ensures the accuracy and timeliness of day-to-day activities of accounting, accounts payable, payroll, cash and fixed asset accounting.Establishes the appropriate financial systems and methods of internal control to safeguard the District’s assets.Responsible for the District’s purchasing and contract management function.Manages the District’s cash management services including investment activities, capital COA draws and other treasury services.Prepares and processes journal entries.Prepares the District’s bank reconciliations for review and approval.OtherProvides effective day-to-day coaching and guidance, meaningful and timely performance reviews and regular feedback; sharing best practices; mentoring, developing and supervising staff.Conducts ongoing communications with internal and external stakeholders to ensure an understanding of the District’s financial processes and resolution of related issues.Education and ExperienceProfessional accounting designation (CPA)Minimum three years recent and related experience in the public sector; preferably in the education sectorExperience in the supervision of staff in a unionized settingPreference will be given to those with payroll experienceWorking towards payroll certification an assetThorough working knowledge of the use of financial and accounting software; familiarity with atrieve ERP an assetAdvanced knowledge of Microsoft Office, particularly Excel as well as familiarity with host and internet-based computer applicationsCompetenciesDevelops Others: Communicates expectations and provides feedback; coaches employees to be their best selves and develops and supports growth plans; demonstrates trust and enables others to have autonomy; acknowledges achievements and contributions of othersBuilds Community: Ensures a positive, safe and caring culture; creates actions and strategies to maintain and increase engagement; brings people together; builds strong relationships and encourages involvement and input from stakeholdersSystems Thinking: Uses analytical techniques, sound judgement and courage in decision-making; effectively utilizes available resources to maximize efficiency and adjusts accordingly to accomplish goals; ensures alignment of resources by using a systems wide lensService Excellence: Genuinely cares about education and consistently strives to exceed the expectations; proactively plans, establishes priorities and organizes work to deliver results; models behavior that is consistent with the District’s values and takes responsibility for actions and follows through on commitmentsCommunication: Shares information, knowledge and learnings both one-on-one and in group settings; openly and honestly communicates with others to maintain respectful and positive working relationships; actively listens to understand and respond effectively to othersCollaboration: Works co-operatively with others from all backgrounds and abilities and throughout the district; actively shows courtesy to all and provides others with opportunity of choice; acknowledges the contributions, knowledge and gifts that each person brings