Office Coordinator/ Scheduler - Jobs in Victoria, BC

Job Description

Full or Part Time Office Coordinator/ SchedulerHours: Monday to Friday 8 or 9 am start. Flexible!Capital City Drywall & Painting is hiring. We are looking for a talented and enthusiastic Office Coordinator/ scheduler to join our team.At Capital City Drywall & Painting, founded by Tim Wicks, were proud to be a family owned and operated business, serving the Greater Victoria Area since 1977. Providing residential and commercial restoration service is our pleasureThe successful candidate will be relied on to coordinate the day-to-day office administration tasks which includes reception, data entry, answer phone calls for the office, updates teams, communication through email, letter writing and documents. You will administer paperwork, inputting projects from Google Sheets and MS Excel into QuickBooks. Also, to ensure the teams have scope of job details. (E.g., Scaffolding, pick up supplies needed, contract details, assist with Drywall Division and Painting Division coordination.)If you enjoy a position that will be demanding, fast paced, and will challenge you to be your best; then this is a great position to begin your career path with us. This is an opportunity to work with a talented team who is committed to delivering total customer satisfaction.IF YOU:

• Are passionate about helping people
• Enjoy talking to people on the phone and organizing appointments
• Love to work with a wide variety of people
• Are looking for a full-time career

Key Responsibilities: The Office Coordinator/ Scheduler plays a key role in our operation. You will be the first point of contact with our customers, building long lasting relationships and provide support to our service teams.Duties include but not limited to:

• Reception duties
• Scheduling appointments
• Communicate schedule times with teams and customers
• Communication with customers and stakeholders via email/telephone
• Track time sheets
• Manage fleet oil changes
• Follow up and confirming appointments with customers
• Input job costs into QuickBooks
• Order Office Supplies

Requirements and Qualifications:

• Strong organizational skills with ability to prioritize, make decisions independently, be self-motivated, and consistently meet deadlines
• Ability to deal with multiple tasks and priorities
• Proven strength in written and oral communications
• Excellent phone etiquette
• Strong interpersonal skills with ability to build and maintain productive and supportive working relationships, with integrity, and tact
• Passionate about people and motivated by your ability to build relationships with people
• Ability to utilize Google Sheets, Microsoft Office, Google Calendar program QuickBooks Online and ExakTime.
• Ability to deal with our customers in a tactful, courteous, and professional manner

If you would like to join our team, please submit your cover letter, and resume though this posting. Due to the high volume of applicants, only those chosen for an interview will be contacted directly. No direct phone calls to the office please.Job Types: Full-time, Part-time, PermanentSchedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• VICTORIA, BC: reliably commute or be willing to relocate with an employer-provided relocation package (required)

Application question(s):

• Do you live in Victoria, BC

Experience:

• QuickBooks: 3 years (required)
• MS Office: 5 years (preferred)
• learning new software: 3 years (preferred)
• Google Sheets: 2 years (preferred)
• Google Docs: 2 years (preferred)
• Google Calendar: 4 years (preferred)
• reception: 3 years (preferred)
• office coordination: 3 years (required)

Licence/Certification:

• Driving Licence (required)

Work Location: One locationQuick Apply

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