Project Coordinator, Capital Projects - Jobs in Victoria, BC

Job Description

JOB DESCRIPTIONThe Project Coordinator is responsible for assisting Project Manager(s) in coordinating the activities of transit infrastructure project(s) to ensure achievement of cost, schedule, scope, document control, and quality standards requirements. Under the direction of a Project Manager, the Project Coordinator will perform tasks that range from simple to more complex, including schedule and risk management, updating project documentation, project financials and reporting, contract & task administration, and project status updates.You will need to be highly organized, adaptable, and able to prioritize tasks in a deadline-driven environment. You will work both independently and as part of a collaborative team.Some travel will be required.KEY ACCOUNTABILITIESCoordinate activities throughout the initiation, planning, execution, control and close-out phases of the project life-cycleAssist the Project Manager in preparing project documents, presentations, and project agreementsConsistent with the PMBOK (Project Management Body of Knowledge) maintain and monitor project plans, schedules, budgets and expendituresAssist the Project Manager to prepare and execute project work plansAssist the Project Manager in preparing project reporting (budget forecasts, work completion reports, capital progress reports, and other BC Transit Board reporting requirements)Collaborate with BC Transit staff to develop technical specifications for procurement processes (RFP, ITQ, RFQ, etc), supporting technical evaluations that lead to supplier selectionFoster and maintain regular and constructive communications with BC Transit personnel, suppliers, external partners, stakeholders and contractors to ensure achievement of key deliverablesMonitor and update the project risk register, including outstanding issues and resolutionsLead project working groups involving multiple internal and external stakeholdersMonitor budgets, track invoicing, update financial forecastsMonitor and coordinate the work of contractorsComplete any necessary administrative tasks such as meeting logistics, meeting minutes, action items tracking, calendar management, travel planning, etc.Performs related duties as assigned, such as items of a minor nature that do not affect the value of the job.Job Requirements:EDUCATION AND EXPERIENCEPost-secondary diploma or degree, or educational equivalent/work experienceCertified Associate in Project Management (CAPM) designation preferredThree (3) years’ experience assisting complex construction or transportation projects is requiredFundamental knowledge of, and comfort with commercial facilities construction including an understanding of the major building components and systems; knowledge zoning and permit requirements, CCDC contracts, and other requirements related to commercial facility constructionExperience coordinating projects and/or project componentsStrong financial administrative skills, including cash-flow tracking and forecastingExceptional communication and interpersonal skillsKeen attention to detail and an aptitude for problem solvingAble to proactively address potential issuesExcellent computer skills, including Microsoft Word, Excel, Visio and PowerPointAble to work independently with little supervisionOutstanding organizational skills and ability to prioritize tasksAble to thrive in a high-volume, deadline-driven work environmentADDITIONAL INFORMATIONThe position requires the competition of a Criminal Record Check Or Vulnerable Sector SearchTesting and assessments may be included as part of the recruitment processAn eligibility list may be established for future vacanciesWe are hiring for two (2) full time regular positionsPlease note wages are under reviewBC TRANSIT OFFERSLife InsuranceMedical Services Plan (MSP) group coverageVacation (based on the terms outlined in the appropriate collective agreement or exempt policy handbook)Extended Health BenefitsPension PlanEmployee fitness centre, at both the Victoria and Langford depotsA complimentary BC Transit bus pass, plus 2 taxable dependant passesCareer development and advancement opportunitiesSocial ClubEmployee Recognition Program – Recognizing Excellent Values (REV)Employee Family Assistance Program (EFAP)CORE COMPETENCIESOccupational Health and Safety Knowledge - Applies knowledge of occupational health and safety principles and practices at BC Transit and the transportation industry.Planning and Prioritization - Proactively plans and organizes work activities and priorities; manages several tasks at once.Accountability - Assumes responsibility for successfully accomplishing work goals and objectives and consistently delivering resultsInterpersonal Relationships - Develops and maintains effective relationships with others, relates well to people from varied backgrounds and in different situations, show understanding, courtesy, tact, empathy and politeness.Adaptability - Adapts quickly to change and easily considers new approaches.Technical Knowledge and Adaptability - Applies and acquires new knowledge and skills including new and emerging trends or information in the industryCollaboration - Works cooperatively with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.Communication - Utilizes strong verbal and written skills to communicate to diverse audiences; communicates respectfully, clearly and accurately in a timely manner; recognizes and responds to cultural differences; listens actively and asks questions to understand viewpoints of others.We believe that diversity of thought and experience fuels innovation. In keeping with this belief, we do not discriminate on any basis. We encourage all qualified candidates to apply. Should you require any accommodation or have questions, please let us know. While we welcome all applications, we will only respond directly to those who are short-listed for a role. Thanks in advance for your understanding and wishing you all the best in your career journey.