Recruitment Coordinator - Jobs in Victoria, BC

Job Description

Position Title:Recruitment CoordinatorAffiliation:ExcludedSupervisor:Manager, Strategic Human ResourcesDate of Revision:June 8, 2021Position SummaryUnder the direction of the Manager, Strategic HR, works closely with Human Resources staff to provide recruitment support services pertaining postings, interviews and orientation and onboarding and well as general administrative support for all human resources related functions. The position requires interaction with district staff, union representatives, external agencies and the public on a variety of matters, and must maintain a high level of confidentiality in the performance of all duties.Duties and ResponsibilitiesRecruitment SupportCoordinates internal and external recruitment activities for all employee groupsAssists in the development of recruitment strategies and utilizes a variety of social media platforms to advertise positionsAttends recruitment fairs/events remotely or in-personCirculates and posts vacancies on Make a Future and internal intranet and other external websites as deemed necessaryPrints posting results and creates competition foldersScreens and shortlists applicants based on position requirements and candidate qualificationsAssists in application of employee tests and any recruitment and selection assessmentsPrepares interview guides for various interview panelsChairs and/or participates on interview panelsAssists in the selection of successful candidates, makes offers of employment to successful candidate and informs those who were not successfulAssists in conducting references checks as part of the recruitment processOversees the orientation process for new employees including health and safety training materials, orientation packages, and email and password informationEnsures competition folders are complete with all corresponding recruitment documentationGeneral SupportActs as a liaison for general HR matters and answers a variety of employment related queries, basic collective agreement and other related questions verbally or in writing, and provides guidance on HR processes and proceduresAnswers confidential personnel inquiries from staff and outside agenciesEnters and updates employee information such as demographics, assignments, schedules, pay information, training records, non-medical related leaves qualifications, experience, and terminations and retirements, etc. to the District’s HRIS ensuring accuracy and meeting established payroll deadlinesGenerates, produces and distributes forms and correspondence relating to hiring, leaves of absence and other employment status changesIdentifies, and upon approval, develops or adapts new processes and/or procedures to improve efficiency and effectivenessPrepares a wide variety of confidential and sensitive correspondence on personnel mattersProvides back-up to CUPE and STA on-call dispatcherAssists in the annual tracking of TTOC availability and provides statistical information on active TTOCs and those on leaves and resigningProvides information to supervisors for probation, trial periods and performance reviews for their assigned staff. Distributes documents, monitors and documents receipt and tracks timelinesExtracts, organizes, coordinates and distributes information from numerous sources for reports and projectsManages general HR email inbox, answers queries, processes requests or forwards emails to appropriate designateSupports the HR department and works cooperatively with all other members of the HR Department, assisting with special projects and as required to ensure balanced workloadsPerforms other assigned duties that are within the area of knowledge and skills required by the job descriptionMaintains a positive rapport with employees, school administration and all departmentsRespects the confidentiality of the position, including records, correspondence and discussions at all levelsEducation and ExperienceAt least four years recent and relevant experience in Human Resources administration; specializing in recruitmentAt least one year of formal post-secondary training specializing in Human ResourcesWorking towards a Human Resources certificate/diploma and/or CPHR designation an assetThorough working knowledge of Human Resources practices and procedures including familiarity with collective agreement language and terminologyThorough working knowledge of the use of HR information systems (HRIS); familiarity with atrieve ERP an assetAdvanced knowledge of Microsoft Office as well as familiarity with host and internet-based computer applicationsCompetenciesSelf-Awareness: Remains calm and responds thoughtfully by being aware of own feelings; is willing and able to adjust easily to changes and recovers quickly from adversities; actively practices the balance of spiritual, emotional, mental, and physical well-being and makes self-care a priorityService Excellence: Genuinely cares about education and consistently strives to exceed the expectations; proactively plans, establishes priorities and organizes work to deliver results; models behavior that is consistent with the District’s values and takes responsibility for actions and follows through on commitmentsGrowth Mindset: Demonstrates a positive outlook towards learning and is committed to ongoing development to continually expand skill set; is open to and reflective of the ideas and points of view from others; uses self-reflection to observe and analyze self to continually learn and growPositivity and Innovation: Focuses on solutions using an inquiry-based approach to address challenges positively; thinks outside of the box to look at things in new ways; uses technology to continually improve processes and evolve practices to support growth and enhance resultsCommunication: Shares information, knowledge and learnings both one-on-one and in group settings; openly and honestly communicates with others to maintain respectful and positive working relationships; actively listens to understand and respond effectively to othersCollaboration: Works co-operatively with others from all backgrounds and abilities and throughout the district; actively shows courtesy to all and provides others with opportunity of choice; acknowledges the contributions, knowledge and gifts that each person bringsRelationships: Is kind to self and others; cares about the wellness of others; understands the feelings and shows concern and supports others; demonstrates acceptance and makes connections to understand the behaviors of others

• Interconnectedness: Fosters a welcoming and safe environment that values and appreciates differences and reflects all; honours and weaves Indigenous history, culture and language, and ways of being throughout the district; understands and considers the unique cultural backgrounds of others