Personal Assistant - House Manager 2000 - Jobs in Westmount, Quebec, Canada, H3Y

Job Description

Summary Our client is seeking a highly organized and proactive Personal Assistant / House Manager to oversee the smooth daily operations of their private residence. This position is key to ensuring a luxurious, well-run home environment and providing high-level support to the family. The ideal candidate is detail-oriented, service-driven, and capable of anticipating and meeting the family #39;s needs with discretion and professionalism.This position requires flexibility and availability to travel with the family between Montreal, Miami, and Tel Aviv frequently. Suitable candidates must hold a valid passport (or be able to obtain one) and can travel freely.Key ResponsibilitiesHomeamp; Lifestyle Management

• Oversee and coordinate all daily household operations.
• Maintain inventories and manage procurement of groceries, household supplies, and supplements.
• Run errands (e.g., grocery shopping, pharmacy, banking, miscellaneous tasks).
• Prepare the home each morning (e.g., tea/coffee trays, light tidying).
• Serve beverages and meals with discretion and attentive service.
• Replenish water in designated areas (e.g., night tables, gym).
• Open packages, manage returns, and handle incoming deliveries.
• Assemble small furniture and baby equipment; conduct light handyman tasks.
• Ensure daily garbage and recycling are managed.
• Keep garage organized and clean.

Propertyamp; Maintenance Oversight

• Monitor the cleanliness and maintenance of the residence.
• Coordinate repairs and service appointments with contractors and vendors.
• Oversee household technologies, including security and automation systems.

Vehicle Management

• Inspect vehicles regularly for mechanical or safety concerns.
• Keep vehicles clean (interior/exterior) and ready for use.
• Schedule maintenance (e.g., oil changes, tire rotation) and maintain service records.
• Track mileage and fuel usage.
• Provide occasional transportation for family members.

Administrativeamp; Scheduling Support

• Manage and track incoming gifts and coordinate gift purchases and acknowledgements.
• Organize and communicate daily and weekly schedules.
• Relay phone messages, take notes, and track important reminders.
• Provide proactive updates on appointments, meetings, and deadlines.

Pet Care

• Walk dogs daily and ensure they receive adequate exercise.
• Schedule grooming and veterinary appointments.
• Maintain inventory of pet food and supplies.

Requirements and Qualifications

• Minimum 5 years of experience in a similar role.
• Fluent in English and French (oral and written).
• Strong organizational and leadership skills.
• Exceptional time management and multitasking abilities.
• Excellent verbal and written communication.
• Ability to work independently with minimal supervision.
• Hands-on and practical; able to perform light repairs and assembly.
• Tech-savvy; comfortable using standard software tools.
• Valid driver’s license and clean driving record.
• Strong knowledge of local traffic laws and safe driving practices.
• Professional appearance and demeanor.
• Ability to remain composed and effective under pressure.

Additional Information

• Schedule: Monday to Friday, 9 a.m to 5 p.m. (flexibility required).
• Live out.

How to applyYou are invited to submit a resume to nicolas@elitedomo.com or by applying online.We thank all applicants for their interest, but only those selected for an interview will be contacted.