Administrative Assistant PrePrimary Permanent #20 - Jobs in Yarmouth, NS

Job Description

Administrative Assistant - Pre-Primary - Permanent #2022-254 INTERNAL APPLICANTS - CLICK HERE TO APPLYTri-County Regional Centre for EducationThe Tri-County Regional Centre for Education encompasses the three counties of Shelburne, Yarmouth, and Digby serving 5757 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.DEADLINE FOR APPLICATIONS (mm,dd,yyyy): 07/04/2022 at 11:59pm.Effective Dates (mm,dd,yyyy): 07/25/2022Position Type: PermanentREFERENCES ARE MANDATORY - APPLICATIONS WITHOUT REFERENCES LISTED WILL NOT BE CONSIDERED.TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable . (Please note: Failure to include your references will cause delay in processing your application.)Position: Administrative Assistant- Pre Primary & NSISPReports to: Supervisor of Pre-PrimaryLocation: Harbour House (Central Office), Yarmouth NSThe Administrative Assistant is responsible for the coordination and support of the general, day-to-day administrative, operational, and clerical tasks related to the school.QUALIFICATIONS

• Office Administration Diploma or equivalent;

• Two (2) years of experience in a public office (preferably in education);

• Accurate word processing, bookkeeping and spreadsheet skills, attention to detail is key;

• Ability to work under pressure with deadlines;

• Strong interpersonal and time management skills;

• Ability to communicate courteously and effectively with the public;

• Computer knowledge with proficiency in MS Word, Excel, Access, PowerPoint and Outlook;

• Proven ability to communicate and work alongside diverse cultural and racial backgrounds;

• Completion of WHMIS and First Aid, or willingness to obtain upon hire;

• Knowledge of Aesop - Subfinder system an asset;

• Knowledge of School Cash Accounting system.

CHARACTERISTICS

• Have excellent interpersonal, written and verbal communication skills;

• Demonstrate the ability to work collaboratively as part of a team;

• Have the ability to maintain confidentiality in all issues related to student, parents and school;

• Demonstrated ability to value the voice and contribution of others while remaining open to corrective feedback.

ACCOUNTABILITIES

• Prepare correspondence for school administration, teaching staff and Pre-Primary parents and families for example:

• Type correspondence, reports, forms and examinations, and circulates as required;

• Draft routine letters and memos to school staff, parents, central office administration;

• Produce statistical summaries, reports, newsletters and bulletins;

• Support program registration

• Maintain accurate school accounts and prepares timely payroll, human resource, and

student records reports, for example:

• Staff scheduling;

• Submit weekly summary report of employee absences and substitutes;

• Coordinate submission of casual replacement time reports, overtime and

absentee reports for staff;

• Input student information for computerized student information systems and

generates reports as required by school administration;

• Reconcile orders, processes funds received and balances accounts with accuracy.

• Provide clerical support, for example:

• Take incoming calls from parents and the public and directs them to the appropriate staff;

• Initiate process to notify parents of early dismissals;

• Submit maintenance and technology work requests electronically;

• Knowledge of Aesop - Subfinder system an asset;

• Support the grow and development of the Short Term International Student Program as needed;

• Other related duties as assigned by the Pre-Primary Supervisor.

This is a 12 month position and does not follow the school calendar, 7 hours per day, Monday to Friday - 8:30am to 4:30pmPreference will be given to NSGEU Members Local 74.Only Shortlisted applicants will be contacted.SECURITY CHECKS:The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current ones less than 3 months old you can attach these checks to your profile / resume.Job Segment: Secretary, Clerical, Administrative Assistant, AdministrativeQuick Apply

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