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Administrative Assistant Transportation Permanent #20 - Jobs in Yarmouth, NS

Nova Scotia School Boards (NSSB)
Job LocationYarmouth, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Administrative Assistant - Transportation - Permanent #2022-236 INTERNAL APPLICANTS - CLICK HERE TO APPLYTri-County Regional Centre for EducationThe Tri-County Regional Centre for Education encompasses the three counties of Shelburne, Yarmouth, and Digby serving 5757 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools.Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.DEADLINE FOR APPLICATIONS (mm,dd,yyyy): 06/24/2022 at 11:59pm.Effective Dates (mm,dd,yyyy): 07/04/2022Position Type: PermanentREFERENCES ARE MANDATORY - APPLICATIONS WITHOUT REFERENCES LISTED WILL NOT BE CONSIDERED.TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable . (Please note: Failure to include your references will cause delay in processing your application.)Location: Operation Building - Transportation Office, HebronResponsible to: Coordinator of TransportationQualifications/Requirements:

  • Completion of Grade 12 and a community college secretarial program (or equivalent);
  • Two (2) years of experience in a public office (preferably in education);
  • Accurate word processing, bookkeeping and spreadsheet skills;
  • Ability to work under pressure with deadlines;
  • Strong interpersonal and time management skills;
  • Ability to communicate courteously and effectively with the public;
  • Completion of WHMIS and First Aid, or willingness to obtain upon hire;
  • Computer knowledge with proficiency in MS Word, Excel, Access, PowerPoint and Outlook.
Responsibilities:The Administrative Assistant to the Transportation Department is responsible to:
  • Main point of contact for Public/Staff/School Admin inquiries
  • Assists with public information for Bus Stops/Routes
  • Creates/compiles formal correspondence
  • Organizes/disseminates incoming correspondence
  • Codes all invoices for signatures
  • Maintains Transportation filing cabinets
  • Maintains/updates data base for all bus driver/ mechanic training requirements
  • Organizes training, collates sign in sheets for pay entitlements
  • Secures training venues
  • Maintains all transportation staff personnel files
  • Creates up dated contact information for all Transportation staff
  • Organizes/schedules new Bus Driver training
  • Creates job postings on the online hiring system
  • Creates new hire data information and tracks documentation
  • Collects and processes all invoices for signature for 3 garages
  • Collates all garage inventories
  • Recording Secretary for OH&S/monthly staff meetings
  • Assists OH&S Manager with data collection/ OH&S member contacts
  • Maintains all Fleet data changes for insurance purposes
  • Reconciles Fleet registrations
  • Maintains Form J files
  • Other related duties.
This is a 12 month position and does not follow the school calendar, 7 hours per day, Monday to Friday - 8:30am to 4:30pmPreference will be given to NSGEU Members Local 74.Only Shortlisted applicants will be contacted.SECURITY CHECKS:The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current ones less than 3 months old you can attach these checks to your profile / resume.Job Segment: Secretary, Administrative Assistant, AdministrativeQuick Apply
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