Receptionist/Administrator - Jobs in Yarmouth, NS

Job Description

EMPLOYMENT OPPORTUNITY Receptionist - Yarmouth RATE $ 15.55 - $ 16.55 per hour (dependant upon qualifications)/36 hours per weekPOSITIONS One (1) position availableDURATION Full-TimeLOCATION Main Administration Office – Yarmouth, NSESTIMATED START DATE August 2022GENERAL DESCRIPTION Acadia First Nation is governed as a custom band under the provisions of the Indian Act with established bylaws, policies and procedures. The First Nations electoral system constitutes an election once every five (5) years with positions for one Chief and eight (8) councillors. Chief and Council elect, are the governing body responsible for making decisions for the overall health and well-being of communities, Elders, youth and families.Acadia First Nation is unique in its geographical composition, spread throughout the Southwestern regions of NovaScotia spanning five counties from Yarmouth to Halifax, encompassing six (6) reserves - Yarmouth, Ponhook,Medway, Wildcat, Gold River, and Hammonds Plains, in both rural and urban settings. To support administration and business operations, Acadia First Nation, with supporting staff, provides programs and services within two (2)Health Centres, a Youth Centre, two (2) Community Centres, six (6) administration offices, and six (6) business establishments, including human resources, health, social, economic development, employment, education, housing and maintenance, forestry and fishing.AFN is currently recruiting for the Receptionist - Yarmouth Office, full-time position, with a high degree of confidentiality and professionalism, answering and fielding calls, addressing inquiries, organizing events and activities and maintaining the office budget, continually providing a welcoming environment for employees, AFN members and families and general public.DUTIES AND RESPONSIBILITIES

• Maintains a high degree of confidentiality and professionalism in dealing with all AFN administrative matters
• Answers and fields all incoming calls and addresses all general inquiries
• Receives, re-directs and relays telephone and email communications for employees
• Greets and directs AFN Members, visitors and general public
• Receives scheduled and walk-in clients at the reception desk, arranging appointments as needed with employees who are unavailable to meet with unscheduled visitors
• Establishes and maintains a monthly/weekly office schedule of all Yarmouth office employees
• Assists in the planning and preparation of all in-person and virtual meetings, conferences and conference telephone calls as needed
• Maintains an accurate and current filing system of all correspondence (archive files yearly)
• Establishes and maintains an inventory of office supplies
• Directs complaints, inquiries and requests from AFN members and vendors to the appropriate departments
• Orders and picks up any refreshments required for meetings held by employees at the Yarmouth Office
• Makes travel reservations, and hotel bookings on behalf of employees for AFN direct accounts as needed

• Keeps the bulletin boards up-to-date, posting relevant material, such as job postings, notices, newsletters, etc.

(remove any old or out of date information)

• Maintains confidentially of all records and files, unless release of specific information is authorized by AFN

Council

• Assists in the planning and execution of community events, Elder, youth trips and activities for Yarmouth AFN members as required
• Adheres to all AFN policies and procedures
• Performs other duties as assigned by AFN Chief and Council

QUALIFICATIONS

• Diploma in office administration or related field from a recognized institution
• Knowledge and experience working in a Mi’kmaw community
• An understanding of Mi’kmaq culture and traditions
• Ability to maintain a high level of confidentiality
• Analytical and problem-solving skills
• Decision making skills
• Excellent verbal and listening communication skills
• Proficient use of Microsoft programs including the ability to use spreadsheets and word-processing programs at a highly proficient level
• Time and stress management skills
• Required Child Abuse Registry check every two years
• Required Criminal record check upon hire

Deadline to Apply: July 25, 2022 Acadia First Nation is equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission.**Please quote RECEPTIONIST# on your cover letter and indicate your salary expectations for this position.AFN reserves the right to refuse any and all applications for employment and does not assume candidate expenses related to this recruitment process.Only candidates selected for an interview will be contacted. Job Type: Full-timeSalary: $15.55-$16.55 per hourBenefits:

• Dental care
• Extended health care
• RRSP match
• Vision care

Schedule:

• 10 hour shift

Application deadline: 2022-07-25Quick Apply

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