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Sales Administrator - Jobs in Alberta

The Minto Group
Job LocationAlberta
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

The Sales Administrator, Marketing and Sales is responsible for all administrative duties to support the Sales Representative and to provide an ultimate Customer Experience for all Minto customers. This position is for our Kanata Sales Office.In this role, you will:

  • Answer telephones and inquiries, handing off to Sales Reps for Sales-related issues;
  • Maintain the confidentiality of highly sensitive material with tact and professionalism ;
  • Prepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointment;
  • Review all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head Office;
  • Maintain and update monthly sales register;
  • Assist with entering data from contact cards into database, checking for previous registration for broker and Minto referrals, advising of issues for sales representatives to follow-up with broker/customer when required;
  • Maintain & update marketing and sales reports as required;
  • Order and maintain Marketing and Sales materials;
  • Prepare amendments for sales representatives’ follow-up with customer;
  • Prepare & maintain specific reports for Sales Office advising of outstanding items to be addressed;
  • Maintain filing system and inventory of office supplies;
  • Maintain local competition database with direct comparison to Minto (monthly);
  • Attend and participate in sales meetings as required;
  • Write meeting minutes as required;
  • Take initiative to improve processes and solve problems;
  • Assist in scheduling appointments for sales representatives when required;
  • Assist in entering data in traffic form when required ;
  • Support management and sales representatives with administrative and sales related tasks;
  • Assist with the set-up of new sales centres at operational level;
  • All workdays are expected in office
  • Other duties within the scope, spirit and purpose of the job, as requested by management.
We would like you to have:
  • High School Diploma or related work experience
  • Minimum 2 years’ experience in similar role
  • Experience in a sales environment preferably real estate or new home sales
  • Strong knowledge of Microsoft Applications (Outlook, Excel, Word)
  • Knowledge of community amenities
  • Demonstrated ability to adopt technical tools quick
  • Knowledge of new home builder products
  • Excellent interpersonal skills and a positive, friendly attitude with customers and the public
  • Works efficiently in a team environment
  • Superior attention to detail
  • Knowledge of SalesForce and associated integrated applications considered an asset
  • Possess an ability to multi-task and prioritize in a dynamic environment
Our future is better together. Apply now and join us!Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.Quick Apply
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