Brokerage Coordinator - Jobs in Austin, QC

Job Description

Job TitleBrokerage CoordinatorJob Description SummaryThis position provides superior marketing, research, and administrative support critical to the overall success of brokerage professionals. Supports broker(s) in representation of our clients in the underwriting, performance of due diligence, packaging and marketing of properties.Job DescriptionSUMMARYThe Brokerage Coordinator will report to the Director of Operations and will serve as the support for a fee-earner and/or team. This position is responsible for support of client service activities such as pitches and proposals, transaction support, and fee-earner administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Brokerage Coordinator will be viewed as a direct line of communication to the fee-earner themselves.KEY RESPONSIBILITIESPitch and Proposal CoordinationCoordinate with Marketing and Research on behalf of fee-earner for the creation of pitch/proposal as neededAttend strategy session with fee-earner and other departments as neededCoordinate with Marketing on behalf of fee-earner and deliver necessary information for creation of content (graphic design, mapping, etc.)Schedule meetings with fee-earner and other departments for review and feedbackSchedule meetings with prospects and arrange any other accommodations that may be required, such as catering, transportation, and space reservationsCoordinate with Marketing on the production of pitch/proposal when outside vendor is required for printingPerform basic data gathering, such as property searches and site selections, on behalf of fee-earner as appropriatePopulate template market documents, such as tour books, property flyers, and brochuresSchedule follow up meetings as necessary to review contentOther Service DeliveryHandle client contact lists, including database managementExecute property tour logistics for showing, including coordination with fee-earner and/or licensed professional, scheduling meeting with Prospect, and arranging any other accommodations that may be required (e.g., delivering food, reserving space)Develop and mail general flyers or collateral on behalf of fee-earnerCoordinate Events and ConferencesNotify fee-earner of internal and external events and conferencesRegister fee-earner for desired eventsCoordinate travel and other logistics for fee-earner as necessaryDeal Documentation and Revenue AccountingFollow up with all parties on the execution of deal related documents as requiredPrepare deal related documents and provide to fee-earner for review, approval, and deliveryCoordinate with Legal for review and approval when template documents are insufficientCreate deal sheet and provide to fee-earner and Director of Operations for review and approvalPackage Deal Sheet with deal documentation and submit to Revenue Accountant for processingClose Deal in CRM as requiredMaintain DatabasesSupport population of Internal Listing Database on behalf of fee-earner  Inputting new listings into database and uploading all required information to include but not limited to property, availability, and rental rate informationUpdating existing listings in databaseRemoving inactive listings in databaseCoordinate with fee-earner for the collection of necessary informationCoordinate with fee-earner for the timely collection of necessary information to maintain third party sites (CoStar, LoopNet, etc.)Respond to Data RequestsCommunicate requests with Marketing and Research for the delivery of necessary informationMaintain calendar of due dates and follow up as necessaryRespond to requests under certain threshold, such as basic property or ownership searchesConduct Other Administrative Duties as necessaryMETRICSRole will be evaluated on the following:Accuracy and integrity of produced documentsTimeliness of produced documentsCustomer service and people skillsEfficiency and dependabilityOrganizationProfessionalismPositive attitudeBACKGROUND AND EXPERIENCEDemonstrated experience should include:Bachelor’s Degree (Business, Communications, Engineering, or Architecture a plus)2-5 years’ experience in a professional organization or equivalent educational experienceKnowledge of Microsoft OfficeKnowledge of Adobe InDesign and Salesforce a plusPrevious real estate experience preferredCOMPETENCIESStrong written and oral communication skillsAbility to multitaskAbility to take direction from multiple sourcesGood project management skillsExcellent attention to detailDemonstrated aptitude to solve problems and navigate through obstaclesCushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.Quick Apply

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