Residential Property Administrator – Head Office - Jobs in Bayswater, NB

Job Description

• Division: Residential
• Term: Full-Time
• Location: 50 Bayswater Ave.

Position: Residential Property Administrator – HEAD OFFICEHours of Work: Monday to Friday from 9AM to 5PM.Reporting To: Property Manager / COOOverview: Under the supervision of the Residential Property Manager assist in in the day-to-day administrative activities of the Residential Property Management Department.Tools: Must be computer proficient.Responsibilities: Duties may include assisting with:RENTALS

• Collect, arrange, and process rental applications including collecting payment of LMR

• Inform declined applicants and arrange return of LMR

• Produce and collect leases and all required move-in documents

• Provide rental and lease related documents to Res Admin Assistant for paper and e-filing

• Process vacates

• Process sublets and assignments

• Process Mission rentals and serve as contact point for Mission staff

COMMUNICATIONS/TENANT RELATIONS

• Pursue tenants for collection of late or bounced rent

• Produce memos and letters as needed by PM

• Handle majority of phone and email correspondence with tenants

• Provide move-in package and by-law tenant information package to new tenants

• Prepare Parking, Storage, and AC agreements

• Approve Parksafe permit requests

• Maintain clear records of parking assignments as SPACE is inadequate to do so (parking spreadsheet updates and auditing)

• Provide important communication documents to Res Admin Assistant for paper and e-filing

ACCOUNTING

• Submit all tenant adjustments (move-in, PAP, credits, parking adjustments, chargebacks etc.)

• Provide rental statements to tenants upon request

• Distribute completed financial statements

• Process POs and invoices upon request

• Code, distribute, file EFTs and rent supplement payments

• Produce cheque requisitions and distribute refund cheques to tenants where required

• Send daily and monthly reports of credit card transactions

OPERATIONS

• Add/remove properties and staff members from Suitespot

• Add service requests to Suite Spot

• Assist with closing/opening duties when a property is sold or added to the portfolio

• Issue fobs, update buzzer boards

LEGAL

• Prepare and distribute N4s, N1s, N5s

• Correspond with paralegal

• Review and catalogue security camera footage when required

• Assist with utility account changes when requested by PM

OFFICE AND FILING

• Responsible for ensuring that important documents are properly filed, either by doing the filing or checking on the res assistant’s work when applicable

• Cover reception duties as required

• Deal with all incoming mail to res admin

COMMERCIAL

• Handle most commercial admin matters for buildings that are primarily residential such as issuance of statement of charges each year, issuance of OPC recovery statements when requested by financial analyst

• Serve as additional contact point between PM and Commercial Tenants when needed

• Assist in rent collection from commercial tenants when needed

And other duties as required.APPLY HERE!

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