Executive Assistant - Jobs in Brampton

Job Description

Referred applicants should not apply directly to this role.All referred applicants must first be submitted through Workday by a current Loblaw Colleague.Come make your difference in communities across Canada, where authenticity, trust and making connections is valued - as we shape the future of Canadian retail, together. Our unique position as one of the country #39;s largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well.At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.Job Title: Executive AssistantReports To: VP, Complianceamp; EthicsLocation: 1 President #39;s Choice Circle, Brampton (Loblaw Head Office) (including flexibility for working out of other offices and remote work)Are You

• A Constant Learner - who is bright, curious, open to new ideas and interested in our business
• Insightful - giving new perspectives and identifying paths beyond the status quo
• Engaging - a person who makes connections and builds trust
• Motivated - determined to pursue excellence, deliver on commitments and achieve success

Company Overview:Loblaw Companies Limited (Loblaw) is Canada #39;s food and pharmacy leader and the nation #39;s largest retailer. With a network of 2,500 corporate and independently-operated stores in communities across the country, it employs over 200,000 Canadians, making it one of Canada #39;s largest private sector employers. Recently named as one of Canada #39;s Top 100 Employers (2024), Greater Toronto #39;s Top Employers (2024) and Canada #39;s Best Diversity Employers (2023), Loblaw values and respects its employees and has created an excellent environment in which to work.We look for colleagues who value the same things that we do, and who are passionate about quality customer service.Role Overview:The Executive Assistant will provide administrative assistance within the Enterprise Complianceamp; Ethics team to support the Vice President, Complianceamp; Ethics. Some support will be required for other individuals within the Vice President #39;s team. The Executive Assistant will be expected to manage daily tasks and prioritize workload in collaboration with the Vice President and other team members effectively and proactively. As an excellent communicator with superb multi-tasking and organization skills, you will display professionalism and efficiency in representing the Vice President. You are comfortable in interacting with senior management across all business entities and you will serve as a role model for our Company Values while representing the Enterprise Complianceamp; Ethics team both internally and externally to all stakeholders.Responsibilities:

• Provide high-level executive administrative support to the Vice President
• Manage calendar and scheduling of meetings with a strong ability to resolve conflict of schedules
• Liaise with senior executives and EAs throughout the Company, as well as Board members and their EAs, in a professional and confidential manner
• Book all travel arrangements (local, national and international when applicable)
• Take meeting minutes and assist in preparing documents and presentations. Assist with quarterly Board Reporting.
• Compile, design, review and coordinate various materials for PowerPoint presentations, including complex visuals in a succinct and clear manner
• Maintain and compile data for reports / charts / graphs / spreadsheets
• Track / follow through requests, paperwork (e.g. supplies, preparation and submission of expense reports), meeting set-ups and correspondence / emails
• Maintain an organized filing system for easy retrieval of files using SharePoint
• Process and assist with new hire set-ups, internal transfers, and terminations
• Use professional judgment to screen, prioritize and determine actions for incoming inquiries
• Organize and coordinate client events, workshops, team meetings and training sessions
• Prepare and reconcile expense reports, credit card statements and reimbursements
• Assist the VP and direct reports with special projects as required
• Adopt a continuous improvement mindset and look for ways to improve administrative ways of working for the department

Qualifications:

• Minimum 2 years working in a similar environment will be considered an asset.
• Previous experience working for a large organization/practice
• Demonstrated proficiency and advanced knowledge in all aspects of Microsoft Office, in particular PowerPoint and Excel
• High level of professionalism, approachable and tactful with demonstrated ability to interact with people at various levels of an organization
• Ability to work in a highly organized manner where detail, accuracy, urgency and confidentiality are critical
• High level of accuracy, proof reading ability, and attention to detail
• Ability to multi-task in a very fast-paced environment and be adaptable to changes
• Effective team player but able to work alone as required
• Excellent verbal and written communication skills
• Initiative, strong judgment and problem-solving abilities
• Must be able to travel between offices

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars - Environment, Sourcing and Community - and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada #39;s Top Employers, Canada #39;s Best Diversity Employers, Canada #39;s Greenest Employersamp; Canada #39;s Top Employers for Young People.If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.Please Note:Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.