Accounts Receivable Clerk - Jobs in Calgary, AB

Job Description

MissionEach student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning.ValuesStudents come first. Learning is our central purpose. Public education serves the common good.CultureThe CBE strives to create a dynamic, diverse, and collaborative culture. We value diversity and welcome applications from all qualified individuals.Competition InfoCompetition Close Date: Monday, December 6, 2021 at 11:59PMCalendar: 12 Month TraditionalSalary: Staff Association Grade E, $26.51-$34.64FTE: 1.0, 35 hours per weekAdditional InformationPlease note - The job description and classification are under review.Position DescriptionpurposeThe purpose of this position is to verify, prepare and oversee the collection of accounts receivable billings for the Calgary Board of Education (CBE), which includes preparing internal and external billings, reconciliation and documentation of outstanding accounts, collection of outstanding accounts receivable, collection of outstanding Instructional Supplies and Materials Fees (ISM) as identified by schools, preparation of school ISM funding list, processing travel advances, maintaining and verifying files/records and preparing reports.accountabilityThis position is accountable for the timely and accurate analysis, preparation and regulation of CBE accounts receivable.major responsibilities

• Processes accounts receivable according to established procedures. Checks accuracy of source documents, calculates and prepares data for entry. Verifies the accuracy of invoices produced before distribution and data entry of information into financial systems.

• With use of a spreadsheet program, prepares and processes billings for salaries to external organizations. Maintains confidentiality of data obtained from the Human Resources Information System. Maintains and updates files for current secondments of CBE staff. Follows up with appropriate departments and/or schools regarding information about staff on assignments to be paid by other organizations.

• Maintains records of accounts receivable. Prepares journal entries and balances accounts receivable accounts. Prepares reports or analyses of various accounts.

• Maintains records of outstanding accounts and coordinates the issuance of past due notices. Responds to inquiries and complaints on accounts receivable. Investigates and takes corrective action on problem accounts. Conducts follow-up by letter or telephone on a regular basis.

• Prepares an analysis of overdue accounts receivable on a monthly basis. Pursues collection of outstanding account receivables. Forwards outstanding accounts to a collection agency when internal collection procedures are exhausted.

• Prepares detailed explanations of accounts receivable to be written off. Provides detailed explanations in support of the CBE providing for an allowance for doubtful accounts.

• Maintains and updates files on current property leases. Produces monthly invoices for lease payments and verifies that all payments have been processed. Monitors lease revenue for the Leasing and Property Development Department in Facilities and Environmental Services. Investigates and provides corrective action on problem lease payments.

• Prepares year-end working papers for accounts receivable accounts and for the allowance for doubtful accounts.

• Processes uncollected Instructional Materials and Supplies Fees (ISM) as requested by schools. Schools identify uncollectible ISM through the fee module of the student registration system. Once identified and confirmed by email to all schools, applies procedures to collect fees. Requests schools to verify records and ensures that records are complete and accurate. Imports any waived fees from the waiver database, allocates family numbers and creates invoices. Performs all prescribed collection procedures including sending all unpaid ISM fees to the collection agency.

• Provides a list of all unpaid ISM fees for funding. Maintains ISM fee database throughout the year. Computes amounts for school funding. Records payments from all sources for ISM fees. Maintains database for all years of unpaid ISM fees records. Conducts follow-up with Legal Affairs to ensure compliance. Processes adjustments as required.

• Creates a memo each year for the schools to follow, concerning the process, procedures, and annual deadlines for submitting unpaid Instructional Materials and Supplies Fees.

• Advises other assigned staff on work that needs to be completed and the next tasks to be performed.

• Maintains records and processes accounts for travel advances. Performs follow-up to ensure accounts are current.

• Reconciles and balances Due from Schools accounts for year-end working papers.

• Assists in other areas of the work unit as required.

• Provides backup to the Accounting Clerk as required.

• Performs other related responsibilities as assigned.

qualificationsEducation and Experience

• High school completion, supplemented with minimum completion of two (2) years specialized accounting post-secondary education towards a recognized professional designation (i.e., CGA, CMA).
• A minimum of three years related experience.

Demonstrated Skills and Competencies

• Demonstrated accurate data entry, word processing and spreadsheet application skills.
• Proficiency with current computerized Accounts Receivable software as well as Access Database systems is essential.
• Familiarity with the use of microcomputers and use of CBE-standard spreadsheet systems along with mainframe computerized systems maintained by the CBE is an asset.
• Strong verbal and written communication skills as well as interpersonal skills.

• Demonstrated organizational, time management and analytical skills.
• The ability to effectively guide team members and work effectively in a team environment.
• Demonstrated trustworthiness and integrity.
• The ability to deal with sensitive and confidential issues in a tactful manner.
• Must be able to work with little supervision.

• Personal suitability.

Conditions of EmploymentPolice Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.COVID-19 Immunization: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must provide proof of full immunization against COVID-19 as per CBE Administrative Regulations 1016 Covid-19 Vaccination before employment is confirmed.Be Part of Our SuccessAre you looking for an opportunity to join a team where your contribution makes a positive impact on the lives and learning of more than 125,000 CBE students The Calgary Board of Education is looking for exceptional professionals to join our team. Our employees are highly valued and recognized, a career with the CBE offers incredible opportunities, rewards and supports.We thank all candidates for their interest in this position however only those selected for an interview will be contacted.Quick Apply

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