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Administrative Assistant - Jobs in Calgary, AB

PCL Construction
Job LocationCalgary, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Administrative Assistant - 210000S7The future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. Were a community of builders committed to building better communities. Thats why were always looking ahead, and not just to the next project or whats next in our industry.Were also looking at whats next for you and how we can help you build a career youre proud of. Join our growing district to see how you can make an impact in our civil infrastructure, special projects or building teams across Southern Alberta.Heres how an Administrative Assistant for our Calgary District in Calgary, Alberta contributes to our team:

  • Provide administrative support to senior manager, including calendar management and client management database.
  • Collect, consolidate, and distribute department reports: weekly, monthly and annually.
  • Maintain well-organized filing system that permits easy reference.
  • Maintain the integrity of confidential information.
  • Develop and maintain strong, customer-focused relationships with key stakeholders and decision makers.
  • Organize and plan logistics for both internal and external meetings and special events (i.e. invitations, room bookings, catering, travel itineraries, etc.).
  • Provide accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents.
  • Perform all word processing requirements (i.e. minutes, memos, letters, monthly reports, etc.).
  • Create and maintain templates for forms, letters, tracking spreadsheets, etc.
  • Willing and able to work in a changing environment and adapt to change.
  • Support the production of project proposals.
  • Support other administrative assistants (i.e. reception relief, monthly meetings, etc.).
  • Other duties as required.
What you will bring to the role:
  • 5+ years of experience in an administrative role, preferably supporting senior leaders. Experience in the construction or engineering industry would be considered an asset.
  • Diploma/degree in business administration or office education.
  • Advanced proficiency of Microsoft Office Suite including OneNote.
  • Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
  • Ability to act with discretion when handling confidential and privileged information.
  • Ability to develop and maintain effective stakeholder relationships.
  • Ability to create, edit, proofread, and format documents/presentations.
  • Self-management skills to plan, organize, and prioritize tasks with conflicting deadlines.
  • Strong attention to detail.
  • Strong interpersonal skills with a focus on excellent internal and external customer service.
PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.Safety is a core value that guides everything we do. As such, all PCL salary and student employees based in Canada are required to be fully vaccinated against COVID-19 effective November 1, 2021. Employees may request an exemption due to medical condition(s) and other applicable human rights grounds.Together, we can build success and a better future. Let’s get started!Employee Status: Regular Full-timeJob Level: Experienced ProfessionalCompany : PCL Construction Management Inc.Primary Location: Canada-Alberta-CalgaryJob Posting: Sep 28, 2021, 11:27:49 PMClosing Date: OngoingJob: Administrative AssistantQuick Apply
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