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Administrative Assistant - Jobs in Calgary, AB

Dillon Consulting Limited
Job LocationCalgary, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Overview:Are you someone with strong leadership and administrative skills Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders Are you a trusted partner and a problem solver As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.Your opportunityWe are currently seeking motivated candidates for the interim position of Administrative Assistant in our Calgary office for a 12 month term.In this role you will be a welcome addition to our dynamic administrative team. You will showcase your organizational and communication skills in a fast-paced professional office environment. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.Responsibilities:What your day will look likeAdministrative Assistance (97%)

  • Manage the reception area, including the switchboard, client interaction, mail and courier arrangements, along with other reception related activities
  • Manage boardroom bookings and meeting arrangements, including preparation and clean-up for a variety of functions
  • Maintain office supplies and maintain common areas (reception, lunchroom, print room)
  • Assist with the flow and approval of accounts payable invoices throughout the office and liaise with the Finance department to ensure timely processing
Learning and Development (3%)
  • Commit to self-development and ongoing learning and professional development
Qualifications:What you will need to succeed
  • One to two years administration related experience
  • A certificate or diploma in an administration related field of study is considered an asset
Experience:
  • Advanced skills in the use of Microsoft Word
  • Experience with document formatting using Microsoft Word is considered an asset
  • Proficient in the use of Microsoft Excel
  • Experience using PDF software to edit and compile large and complex documents is considered an asset
  • Professional verbal and written communication skills
  • Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
  • Strong interpersonal skills and a positive “can-do” attitude
  • Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
  • Familiarity with the Google Workspace (e.g., Gmail, Google Calendar, Google Drive) is considered an asset
  • Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset
Why choose DillonDillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.We live our core values:
  • Reliability: words that result in actions build trust;
  • Achievement: do the work to hit the target;
  • Continuous development: always learning; always adapting; always growing;
  • Creativity: discover new possibilities;
  • Courage: do the things that matter, especially when it’s hard;
  • Inclusiveness: enabling belonging to draw strength from our differences
Employment Equity, Diversity & Inclusion at Dillon:Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.Inclusion is more than a word to us, it is the way we choose to run our business.We encourage you to connect with us at accommodation@dillon.ca if you require accommodation in the interview process. We would love to hear from you!#LI-PS1Quick Apply
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