Administrative Assistant - Jobs in Calgary, AB

Job Description

Why join usAre you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places If so, we would love to tell you our story.At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.Why join us Are you a detail-oriented and highly motivated administrative professional with exceptional multi-tasking capability and a strong team player approach If yes, consider joining us as an Administrative Assistant at Southcentre Mall. We are currently looking for an Administrative Assistant to support various administrative responsibilities with a focus on property administration, marketing and specialty leasing. You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.As a member of this team, you will be responsible for:General Administration

• Provide day-to-day administrative support for Managers and projects as needed. • Provide support to tenants as needed with OxComm, Oxford’s tenant communications app.
• Respond to tenant inquiries relating to Southcentre rules and regulations, hours of operation, parking and security.
• Provide reception coverage, as required, greeting guests in a friendly and professional manner.
• Complete rent cheque deposits.
• General retailer communication. • Maintain organized electronic and paper files.
• Communication and coordination with Guest Services.
• Monthly tenant sales collection and daily traffic reporting. • Other duties as assigned.

Marketing and Specialty Leasing

• Provide administrative support for the preparation and control of Specialty Leasing and Marketing transaction documents, tracking reports and storage inventory.
• Contact and organize suppliers for events, activations, and temporary tenants.
• Coordinate set-up and take downs of tenants and events with other relevant internal teams.
• Coordinate non-profit pop-up requests.
• Conduct Specialty Leasing and Leasing tours of vacant spaces as required.
• Assist with prospecting of new tenants, screen specialty leasing inquiries and provide preliminary information to prospective tenants.
• Assist the Specialty Leasing Manager in reaching strategic objectives with revenue/income opportunities, as well as coordinating activations.
• Other duties as assigned.

To succeed in this role, you will have:

• Completion of High School
• Two years of previous experience in a similar position
• Relevant coursework or education is an asset
• Proficient in MS Office; Word, Excel, PowerPoint, Outlook and Teams
• Experience with Adobe Acrobat
• Independent and self-motivated - able to work with minimal supervision
• Strong organizational skills including attention to detail and multi-tasking
• Excellent resource, planning, and time management skills
• Strong interpersonal, communication and writing skills

Our story:Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$70 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences and hotels; it spans more than 150 million square feet in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 100 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontarios municipal employees.For more information on Oxford, visit www.oxfordproperties.comOMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.Vaccination PolicyAt OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.Quick Apply

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