Administrative Assistant, Construction and Development - Jobs in Calgary, AB

Job Description

THE ROLEJoin Triovest as an Administrative Assistant, Construction & Development at our downtown Calgary office. In this role, you will be responsible for providing administrative assistance to the Construction and Development team along with project support. If you are a seasoned administrative assistant with superior organization skills, an ability to support a high-paced team, and a desire to learn and grow within the real estate industry, then we look forward to hearing from you!WHY CHOOSE TRIOVESTAt Triovest, we have clear guiding core values and principles, and we live by them every day in everything we do. When you join us, you will find that collaboration and trust go hand-in-hand, creating genuine relationships with colleagues, leaders, shareholders, and clients.As we grow and evolve, you can too. There is ample opportunity to build your skills and grow in your career while working on exciting, industry-leading projects. Your potential is limitless.Here is some of the great benefits that our employees enjoy:

• A comprehensive health benefits package, including a health spending account and personal spending account, access to virtual health, and an employee and family assistance program (EFAP)
• Personal & sick days
• National and local social committees – fun events, webinars and team building activities held throughout the year for employees
• Speaker Series to support diversity, equality, and inclusion
• Corporate Charity Program – making a positive difference and supporting our communities through paid volunteering days and charity matching
• Tuition for training & development
• Employee Referral Program – our people are our greatest asset, we’re always looking to grow our teams, and we offer a substantial Employee Referral Program
• Discounted membership fees with GoodLife
• Cell phone plan discounts with Rogers

WHAT WILL YOU BE DOINGTeam Support

• Support the Construction and Development team with scheduling, meeting coordination, and calendar management.
• Create and maintain electronic and paper filing systems for projects; assist with transfer to cloud-based systems.
• Assist in developing standardized templates for the team.
• Assist with drafting documents, including formatting and proofing documents created by others, creating a final document, copy and distribute as advised.
• Document control, utilizing processes and systems to ensure documents are reviewed and processed accurately and efficiently.
• Follow up on administrative files, ensuring time schedules and/or deadlines are respected.
• Collaborate and keep the lines of communication open within team, including other internal teams.
• Create and maintain various project/company lists, and files (i.e., contact lists).
• Type, proof, and format reports, correspondence, forms, etc.
• Assist in the compilation of reports and other project and company communication.

Project Support

• Create, monitor, update, track and interpret project data including contracts, schedules, budgets, and cash-flows on an on-going basis.
• Lead the preparation of monthly project status and construction draw reports to ensure accuracy and deadlines are met.
• Spearhead data collection from existing and new sources, including site visits to local projects and city halls.
• Prepare meeting minutes and assist in the preparation of budgets, client reporting, general correspondence, and staff schedules (including travel arrangements), contracts and other development & construction documents.
• Track change order and project documentation through project pre-development, construction, commissioning and completion phases.
• Assist the development and construction team with RFP’s.
• Collect data during project implementation to provide constructive guidance in project completion as well as post project improvements.
• Assist with project invoice organization including coding, tracking, signature approvals, in cooperation with the Project Manager and Accounting team. project manager and accounting.

WHAT ARE WE LOOKING FORWe believe success in this role will demonstrate itself through the following attributes and skills:

• The ideal candidate is highly organized with a keen eye for detail.
• The successful candidate must be a self-starter and have a service-oriented attitude that will encourage continuous improvement of service and performance.
• Strong interpersonal skills with an outstanding level of integrity that will gain the trust and respect of staff and external stakeholders.
• Demonstrated ability to effectively prioritize in a demanding, high paced environment.
• Ability to resolve complex issues and unforeseen obstacles quickly and efficiently.
• Must be inclusive and supportive of the diversity within the Triovest team.
• Self-motivated and able to work independently.
• Excellent interpersonal and communication (written/verbal) skills with ability to present information in a clear and concise manner.
• Diligent, resourceful, meticulous - strong work ethic and a team player.

To fulfill this role successfully, you should demonstrate the following minimum qualifications:

• Post-secondary degree required; technical diploma, industry relevant certification in a development or construction related field of study and/or General Business degree.
• Minimum of 3 years’ experience in an administrative capacity supporting a high-paced team.
• Experience in Commercial or Residential real estate industry is an asset.
• Knowledge of Microsoft Office with superior Excel capabilities including Adobe.

ABOUT TRIOVESTTriovest is a Canadian investment manager and developer of institutional-quality commercial and residential properties. The company offers a full suite of complementary real estate services, including asset management, leasing, property management, sustainability, and risk-mitigation services. Its portfolio of office, industrial, residential, retail, and mixed-use properties is valued at over $12 billion, with $2 billion currently under development. With more than 45 million square feet of real estate assets under management on behalf of individual and institutional investors, Triovest is one of the largest privately-owned commercial real estate companies in Canada.We believe that the quality of our people directly impacts the quality of our work, therefore we place a high value on attracting and retaining exceptional individuals. Triovest fosters a hands-on approach to value creation for our clients through innovation and collaboration. Learn more about Triovest by visiting our website.Triovest is an Equal Opportunity EmployerWe believe in the power of diversity and we are dedicated to creating a diverse, equitable and inclusive environment at Triovest. Accommodation for applicants with disabilities is available upon request during the recruitment and selection process.Vaccination PolicyTriovest requires all employees to be fully vaccinated against COVID-19. An exemption from this requirement is provided on an exceptional reason, such as medical, creed or religious reasons in accordance with the relevant Human Rights legislation in the province in which you work.Job Type: Full-timeSchedule:

• Monday to Friday

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