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Administrative Support V – Physician Compensation & Planning - Jobs in Calgary, AB

Alberta Health Services
Job LocationCalgary, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Your Opportunity:The Assistant supports the Physician Compensation & Planning Office. The Assistant often represents Medical Affairs as the first point of contact and must have a strong understanding of the various roles, and functions within the portfolio, as well as, a high level of understanding of AHS, standards, systems, and processes. To be effective, the incumbent must exercise critical thinking, problem solving, confidentiality, and autonomy. The Assistant reports to the Manager - Medical Affairs and provides a full scope of time-sensitive, and confidential, administrative and business support by working collaboratively in an integrated office environment, including: Analytical: facilitating Medical Staff compensation (honoraria, stipends, and reimbursements); data entry, oversight, validation, and reconciliation. The Assistant is also a liaison with the clinical programs/departments, finance, and our academic partners with the University of Calgary. Administrative: reviewing and responding to or escalating correspondence, submissions, and inquiries from internal and external stakeholders. Composing contracts and other documentation from templates. Facilitating signatures process for requisitions and documentation: confirming per-requisites, identifying and resolving deficiencies and discrepancies, and coordinating and tracking workflow. Broad support to other team members and stakeholders. Record retention: filing, scanning, organizing, and archiving.Description:As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

  • Classification: Administrative Support V
  • Union: AUPE GSS
  • Unit and Program: Medical Affairs
  • Primary Location: Southport Tower
  • Multi-Site: Not Applicable
  • FTE: 1.00
  • Posting End Date: 09-JUN-2022
  • Employee Class: Regular Full Time
  • Date Available: 04-JUL-2022
  • Hours per Shift: 7.75
  • Length of Shift in weeks: 2
  • Shifts per cycle: 10
  • Shift Pattern: Days
  • Days Off: Saturday/Sunday
  • Minimum Salary: $27.55
  • Maximum Salary: $33.50
  • Vehicle Requirement: Not Applicable
Required Qualifications:Completion of post-secondary education (e.g. certificate in office or business administration).Additional Required Qualifications:Superior written and oral communication skills. Demonstrated advanced proficiency in the use of personal computers and various network and software applications (Outlook (calendar & email), Word, Excel, Power Point, Access). Strong skills working with databases including: configuration, analysis, query design, and issues resolution. Typing 60-70 wpm including alphanumeric data entry. This position works with detailed data and high volumes of information so must have a keen attention to detail, strong organizational skills, and must put care into ensuring accuracy and compliance with governing policies, rules, and processes. Demonstrated analytic problem-solving and decision making skills are necessary to anticipate, identify, and independently recommend appropriate actions to complex administrative problems. Using good judgment to make independent decisions and work without direct supervision. Strong, effective communication skills in managing confrontational, confidential and problem-solving situations, often as first contact on behalf of the program and department. Work performed is confidential and sensitive in nature and therefore requires discretion and tact when dealing with all levels of staff. Ability to work effectively with minimal direction. Flexibility/adaptability to management styles.Preferred Qualifications:3 to 5 years administrative experience in a hospital/multidisciplinary medical institution with a strong understanding of the complexities of medical affairs and clinical operations. Working knowledge of Alberta Health Services’ systems and processes, including: the Contracts & Payments database, iExpense, MarkView, and ePeople (timekeeping).Quick Apply
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