Administrator - Jobs in Calgary, AB

Job Description

The Opportunity:McElhanney is seeking an Administrator to join our Major Projects division in Calgary, AB to support a team of engineering professionals. The successful candidate will thrive in a fast-paced environment and anticipate the needs of the office and team to run a successful operation.As an Administrator you are the glue that keeps the team together, wearing a variety of hats. You are able to work independently while bringing forward opportunities for improvement within our current processes, you have an approachable demeanor and are comfortable managing competing priorities with ease.What You’ll Be Doing:

• Provide branch reception services (professionally greet and assist clients, answer phone, coordinate incoming, outgoing mail/couriers, etc.)
• Assist with managing branch accounts payable and receivable including invoicing, recording/reconciling bank deposits, and organization of collections for outstanding accounts
• Initiate projects and assist with compiling project control data
• Input and monitor employee timesheets and liaise with payroll accordingly
• Assist with production and assembly of proposals, reports, and client documents
• Perform branch level HR tasks such as employee benefit coordination, new hire paperwork, employment letters, and liaising with HR, as needed
• Compose letters, legal documents, memoranda, and email correspondence
• Organize meetings and make staff travel arrangements
• Manage inventory of office supplies, filing, archiving, and disposal of branch documents

What You’ll Bring: :

• Minimum 5 years’ experience in an administrative support role; post-secondary administrative training is preferred
• Proficiency with MS Office (Word, Excel, PowerPoint); knowledge of Microsoft Dynamics SL an asset
• Knowledge of basic accounting principles
• Excellent communication skills – written and verbal, with exceptional grammar and composition skills
• Ability to work independently and take initiative, and function effectively without continuous direction
• Excellent multi-tasking capabilities and top-notch organizational skills
• Professional and friendly demeanor and the ability to handle confidential information with discretion

What Can We Offer You:

• Flexible work hours to accommodate your busy lifestyle
• Maternity leave top-up and parental leave
• Great benefits, including extended health and dental coverage, healthcare spending account, and RRSP matching
• Employee and Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone
• A family-like culture that is characterized by respect and inclusion for all
• Continuous support for your professional development and growth

About McElhanney:Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As an employee owned and operated firm with over 1,000 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. Our employees enjoy working here because of our varied projects, high level of autonomy, opportunities for career development, excellent total compensation, and benefits package, and collaborating with a team of great professionals. Our Purpose: Amaze our clients. Care for our communities. Empower our people. :#LI-AM3 #INTERMEDIATE #HYBRID #LI-INTERMEDIATE #LI-HYBRIDIf this is the opportunity for you, apply now or visit www.mcelhanney.com/careers: to apply online. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.To learn more about employee experience at McElhanney, visit us on GlassdoorSunny skies, a strong growing economy and no provincial sales tax make Calgary a destination of choice. With the pristine wilderness of Banff National Park less than one hour’s drive away, Calgary offers the best of two exciting worlds – from stimulating city life in Canada’s newest urban playground to the spectacular scenery and nearby outdoor adventure in the Canadian Rockies, the rolling foothills and expansive prairies. Residents enjoy superb winter sports attractions like skiing and snowboarding which are matched in the summer by golf, hiking, mountain biking, camping and fishing.McElhanney is committed to fostering a culture of diversity, equity, and inclusion which celebrates the successes that comes from a team diverse in expertise, experiences, and perspectives. We encourage and are pleased to consider all qualified candidates, welcoming all ethnicities, religions, colour, sex, sexual orientation, gender identity, aboriginal status, age, or people with disabilities. Requests for accommodations can be made at any stage of the selection process.McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warningThe disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.Quick Apply

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