Commerce Administrator - Jobs in Calgary, AB

Job Description

Please Note: There is a strong internal candidate for this positionAbout MRUFounded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, nearly 15,000 credit students choose from 12 bachelor degrees and 36 majors.Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuutina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.About the Department of Financial OperationsThe Department of Financial Operations is responsible for the accurate and timely processing of financial transactions for Mount Royal University. Commerce and Receivables oversees Student and General Accounts Receivable and other areas in Financial Operations including Grants and Capital Asset Management.About the RoleThis finance position reports to the Manager of Commerce and Receivables and is responsible for both University student sponsorships and 3rd party accounts receivable invoicing and collections. The candidate also manages the non-research grant billing and collection process to ensure timely revenue recognition and cash management. This includes monthly reconciliation of both the grant account receivable control and clearing accounts.The incumbent will collaborate and effectively communicate with business unit management, and student/external client inquiries to make certain solutions are aligned with University wide policies and procedures. The incumbent uses their knowledge to identify department process improvements as they relate to University commerce and receivable activities.The candidate will play an administrative role in mandatory University activities required for PCI (Payment Card Industry) annual sustainment as outlined in the DSS-Data Security Standards.ResponsibilitiesSupport PCI Annual Sustainment Activities

• Active member of the PCI Working Committee and direct support to Commerce group
• Create and maintain support documentation related to PCI procedures.
• Advisor to MRU Business Units, departments as it pertains to PCI changes.
• Maintain PCI 3rd party service provider’s contractual obligations, SAQ’s, and AOC’s (Attestation of Compliance).
• Partake in the Incident Response Plan model as required for business unit reported credit card breach/fraud escalations.
• Partake in Quarterly business unit reviews to ensure annual PCI compliance

Support Commerce Requirements

• Liaise with IT Security & Compliance Analyst for POS device requests and tracking
• Liaise with 3rd party service providers and university acquirer, Moneris, Chase
• Follow-up with credit card chargebacks to reach resolution.
• Super Administrator - Manage user access with payment processor POS systems
• Administer and issue new merchant accounts
• Support Manager of Commerce and Receivables with business unit commerce changes to ensure financial controls are in place, including accurate revenue and cash handling reporting
• Ensure business unit “cash handling” and “as is” documentation is updated subsequent to business process changes.
• Coordinate and conduct annual float and petty cash counts, verify to general ledger.

Oversight of Billings/Collections

• Direct workflow: both university client and sponsorship invoicing to ensure timely daily entry into banner by department Administrative clerk.
• Review invoice process to ensure RFI’s and or sponsorship letters match.
• Ensure timely delivery of invoices to clients and sponsors.
• Manage the collection of outstanding 3rd party/sponsor accounts receivable.
• Meet weekly with Manager of Commerce and Receivables to review Ageing report.
• Direct support to Iniskim and indigenous sponsored students to ensure effective and timely billing decisions.
• Monthly invoicing and collection to Internal University entities.

Management of Non-Research Grants

• Prepare invoices for non-research grants
• Monthly revenue recognition for research and non-research grants, follow-up and journal entry adjustments.
• Monthly reconciliation of Grant AR and Grant clearing accounts for both research and non – research grants.
• Quarterly accountability schedule for research and non-research grants, validate grant agreements and reporting requirements are complete, follow-up with researcher.

Qualifications

• Bachelor of Commerce degree or equivalent
• Minimum of 5 years of related experience, primarily with accounts receivable billings and collections
• Breathe of knowledge of the PCI DSS is favorable
• Excellent written and verbal communication skills.

What We OfferTalented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation center.Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.Salary: $2,269.71 semi-monthlyClosing Date: August 31, 2022A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number].pdf (ex. Smith, 999999.pdf).Quick Apply

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