Commercial Tenant Coordinator, Qualico Properties - Jobs in Calgary, AB

Job Description

Title: Commercial Tenant CoordinatorLocation: 1 - 5528 1 St. SE, Calgary, ABAbout UsSince 1951, Qualico has grown from a small residential developer to one of the largest privately held development companies in western Canada.As part of Qualico, a fully-integrated real estate company with nearly seven decades of experience, we work alongside experts in community building, home and multifamily builders, and manufacturers of building materials. Together, we’re able to integrate our properties into the communities we build and collaborate to increase the density around our sites.Through it all, we prioritize the people who use our spaces, whether they’re customers, or people collaborating in an office setting.We consider their aspirations and strive to improve their overall experiences. Through the lenses of development (what we build), leasing (who we invite into our sites), and property management (how we support our tenants) we work alongside the rest of Qualico to build a better city: one that facilitates connections and brings people together. Find out how were working towards building a better city. For more information, please click here.At Qualico Properties, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefit packages, company matching RRSP/DPSP program, employee home purchase program and employee discounts.Job OverviewReporting to the Director, Development as the Commercial Tenant Coordinator you will effectively and efficiently steward the care, custody and control of tenants in new development projects and existing assets. You also act as the first point of contact for tenants and other related parties.Your day-to-day responsibilities will include:

• Acting as the first point of contact for tenants relative to inquiries and distribution of documents, ensuring delivery of excellent services throughout the leasing process.
• Obtaining, circulating, reviewing and approving tenants’ plans, submittals, signage applications, and shop drawings. Tracking pylon signage and tenants’ panel positions.
• Liaising with major tenants’ construction personnel to cost deals and establish timeframes. Ensuring documents, including insurance, WCB, prime contractor etc., are in place prior to beginning constructions.
• Liaising with Project Managers to establish landlord’s work scope, associated budget and implementation schedule. Coordinating and managing related processes including turnkey tenancies, design consultation, construction implementation and tenant turnover.
• Assisting in tracking tenants’ and landlords’ work scope, budgets, Development and Building permits, reviewing cost reports and approving related invoices.
• Coordinating area certificates, fixturing period commencement letters, and tenants’ utility meter/sub-meter applications in conjunction with Project Manager and Property Manager.
• Coordinating and leading pre-possession, pre-board, and final completion inspections for tenants’ premises. Following up on deficiencies and close-out deliveries.
• Reconciling budget and costing, and liaising with Accounting team to issue invoices for tenants and to request for tenant improvement allowance as required.
• Coordinating meetings, including recording and distributing the minutes to related parties. Updating project files and maintaining accurate documents for all projects.

As our ideal candidate, you are…

• A strong communicator; you clearly express your thoughts in conversation and in written communication.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• Mindful; you respect diversity and deal with sensitive situations using high degree of integrity.
• Excellent service oriented; you handle relations with customers, internal and external parties with tact and diplomacy.
• A creative problem solver; you think outside the box for solutions without fear of failure.

Essential Requirements

• High School Diploma or equivalent.
• Minimum 5 years of experience in a role of Development Coordinator, Tenant Coordinator, Project Manager in Construction, Real Estate, Architectural Technologist, Engineering or similar.
• Ability to read, interpret and review technical drawings with well-rounded knowledge of commercial construction and leasing.
• Valid driver’s licence and access to a reliable vehicle.
• Proof of COVID-19 vaccination.
• Satisfactory verification of criminal record check.
• Proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint), PDF annotation software (Adobe Professional, Bluebeam etc.).

Preferred Requirements

• Degree or Diploma in Engineering or Project Management is preferred.

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable and achievable goals.
• Cooperating with team members in an open, positive and respectful manner.
• Taking responsibility for the outcomes of decisions and actions.
• Consistently meeting customer expectations.
• Staying current with technical job skills.

Working ConditionsYou primarily work in an office setting during regular business hours. Overtime may occasionally be required.Qualico is committed to the health, safety and wellness of its employees and the community. By continuing our commitment to maintaining a safe and healthy workplace, Qualico has implemented a COVID-19 Vaccination Policy that requires all employees in Canada to be fully vaccinated. Proof of vaccination, in the form of a provincially recognized document, must be submitted as a condition of employment. Our policy allows for accommodation in cases of valid medical or religious exemptions. Information related to proof of vaccination or exemption will be kept confidential.Qualico welcomes applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.Closing Date: November 14, 2022Quick Apply

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