Coordinator, Outdoor Youth Programs, Outdoor Centre - Jobs in Calgary, AB

Job Description

Position OverviewThe Outdoor Centre in the Faculty of Kinesiology is currently seeking a Full-time Regular Coordinator, Outdoor Youth Programs.The Outdoor Camps programs provide various types of programming to over 1,700 participants generating annual revenue of over $500,000.00 per year for active living programs. Coordinating the Outdoor Youth Program requires discretionary decision making about programs, pricing, hiring over 50 staff, scheduling, resource allocation, and resolution of customer complaints. The impacts of decisions are largely within the unit. Work is driven by simultaneous deadlines at periods of time during the year. Peak periods (June-September) are stressful because of high volume.This position reports to the Youth Programs Manager. There will be times when overtime is required either weekends or evenings. If overtime hours are earned they are expected to be used up within 4 months before that coming January.Additional support to the University of Calgary Active Living department may be required during slower times in the Youth Programs or at peak times in other programs. This includes instructing and guiding for other programs, and supervision of the front desk.The coordinator crafts the short and long-term plan for the programs and finalizes and executes it with involvement and consultation from the Youth Programs Manager. The coordinator is a multifaceted position that involves cyclical responsibilities (depending on the time of the year). The program coordinator has financial obligations and responsibilities, including managing an assigned budget of over $500,000, being fiscally responsible, accountable and transparent, making sound financial decisions and documenting financial information appropriately. Purchasing, eProcurement, invoicing, and maintenance of inventory are necessary to ensure that the camps and programs have sufficient supplies and services.Position DescriptionSummary of Key Responsibilities (job functions include but are not limited to):Leadership Duties:

• The position requires management of a team of young instructors, junior leaders, and volunteers who need regular coaching and mentoring.
• Full scope of the recruitment and hiring process including screening, making hiring decisions, completing references, and offering employment to a variety of those delivering the program, increased responsibilities within this area within the pre-season (March) to the end of the summer (September).
• Responsible for delegation of work and responsibilities to successfully ensure a positive summer experience for those participating in the programs. This includes assignment of work and hours of team members, managing schedules and authorizing any vacation.
• Full scope performance management, providing positive feedback and encouragement as well as dealing with any performance issues of the staff, up to and including termination.
• Formal evaluation of staff through appropriate methods.
• Supervising and coordinating staff, specifically schedules and any vacation requests. Authorizing overtime as required and ensuring accurate records.
• Public accountability, as the "face" of the program and dealing with partners, funders and sponsors as well as internal stakeholders within the Outdoor Centre as well as the University of Calgary, especially as it relates to the summer camps.
• Interacting with parents (customer) to answer questions and respond to concerns regarding their children or the camp program.
• Ultimate responsibility for the safety and security of the staff, stakeholders and the children while they are participating in programs.
• Participate in the University of Calgary Summer Camps team (meeting of coordinators and managers of all summer camps on campus).

Financial Responsibilities:

• Managing an assigned budget of approximately $500,000.
• Provide budget updates as requested.
• Applying for program funding from donors (through grants or in conjunction with the Kinesiology Development office) and managing operating and short-term / one-time expenses. Complete funding applications and final reporting.
• Responsible for procurement of supplies as needed and available through budget.
• Managing discretionary funds prudently and responsibly, including ensuring all necessary policies regarding expenses are followed and funds are accurately accounted for.
• Overall financial responsibility for the success (financial) of the programs to ensure viability year over year.

Reporting Responsibilities:

• Setting the strategic direction for the programs, including introducing new ideas for the programs, staying current on research and findings with regards to the concept of outdoor programs to young participants.
• Preparing a clearly articulated annual plan for the programs, with goals, objectives, strategies, tactics and measures that demonstrate the effectiveness and reach of the programs.
• Preparing a comprehensive annual reports for grants/donors and the public.
• Preparing reports for partners/funders and sponsors as needed to ensure ongoing support for the programs. Provide on-site and in person updates and presentations to sponsors and funders as requested.
• Responsible to provide immediate feedback and address any urgent media concerns with regards to children in the programs and the quality of the programs.
• Accountable for the University of Calgarys reputation with regards to the quality of the programs, ensuring viable marketing and media coverage that encourages registration from parents and community support both internal and external to the university.

Seasonal Responsibilities:

• Coordinating the Youth Climbing Programs, Kananaskis Adventure Race, Emerging Leader Outdoor Program, Jackrabbits and Bunnies, Winter and Spring Break, and Wilderness Survivors programs, and other programs as assigned.
• Running the Outdoor Centre summer camps in which approximately 1500 children between the ages of 4 and 18 years old participate. Run in conjunction with the University of Calgary summer camps, this requires cooperation and coordination with other camp coordinators to ensure Outdoor Camps quality and experiences are aligned with other UCalgary summer camps. This activity makes a direct impact on our immediate community and works as an early recruitment activity for the school, making it an extremely critical operation in our overall brand and community reputation.

Qualifications / Requirements:

• Bachelors degree in Ecotourism and Outdoor Leadership, Education or a related field
• Minimum 2 years experience in and strong understanding of education, and teaching and learning aimed at young learners and young leaders (camp staff)
• Certification in one or more outdoor activities
• Knowledge of university core business systems, especially CSIS and PeopleSoft are essential.
• Excellent written, verbal, and oral communication skills (English fluency is required)
• Strong interpersonal skills
• Previous leadership experience showing initiative preferred, 2 years or more of supervisory experience
• Strong computer skills, including Microsoft Office and PeopleSoft would be an asset
• Experience working with people with disabilities an asset
• Demonstrated strong work ethic and initiative, ability to be available from May - September for program facilitation
• Strong organizational skills to manage schedules, student activities, sponsor relationships and intense summer (seasonal) periods
• Experience with financial management or accounting, responsible for budget management
• Wilderness First Aid
• Previous exposure to camp and/or non-profit work environment is preferred
• Valid Police Security Clearance Check with a Vulnerable Sectors Search
• Knowledge of marketing and communications is required
• Valid Class 4 drivers license is required

Application Deadline: January 24, 2022We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.Additional InformationThis position is classified in the Professional Career Band, Level 1 of the Management and Professional Staff Career Framework.To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Faculty of Kinesiology visit Careers in the Faculty of Kinesiology.COVIDSafe Campus StrategyThe University has implemented a new Vaccination Directive that requires all faculty and staff to be fully vaccinated against COVID-19 by January 1, 2022. You will be required to upload proof of vaccination prior to commencing your duties. Please review the COVIDSafe Campus website for further information and access to additional resources.About the University of CalgaryThe University of Calgary is Canadas leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nations most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canadas top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job

Stay Connected