Fleet Administrator - Jobs in Calgary, AB

Job Description

WHO WE ARE:CANA Group of Companies (CANA) is a Canadian-owned, family-oriented workplace that is at the forefront of a quickly evolving business sector. Operating in Alberta for over 78 years, our business is composed of CANA Construction, CANA Energy, and Shepard development. Since 2002, CANA has been a proud member of Canada’s 50 Best Privately Managed Companies. We have maintained our Platinum membership status since 2008.POSITION SUMMARYReporting to the Fleet Services Manager, the Fleet Administrator is an integral member of the Fleet Team, providing administrative functions such as data management and reporting, maintenance of vehicle and equipment inventory, driver asset management and collaborate with departments.The Fleet Administrator is an organized individual who has a high attention to detail, has good communication skills and is able to work in a fast-paced environment with multiple assignments and tight deadlines.KEY ACCOUNTABILITIES/RESPONSIBILITIESAssist with the ongoing development, implementation and evaluation of current and new Fleet and Equipment practices and processesMonitor administrative compliance to regulations as they relate to vehiclesInterface with users, co-workers, Fleet and warehouse staffEducate employees in regard to expectations of Fleet administration practices and processesAssist Fleet and Equipment manager in conducting regular audits on Fleet and Equipment processesAssist with management and reporting of all data associated with managing Fleet and Equipment including:Annual permitsVehicle registrationsTraffic violationsVehicle accident cost reportingInventory managementUtilization and cost recoveryAssist in the development, review, and administration of equipment recovery ratesAdministration of Fleet and Equipment record keeping and reporting systemsAdministration of the Driver management system and filesCollaborate with payroll in the Administration of Taxable benefits as they relate to personal use of Company vehiclesAdministration of the Fleet Complete vehicle tracking systemAdministration of Inventory management systemReview and code vendor invoicesGenerate purchase requisitionsAdminister fuel cardsGenerate monthly Fleet and Equipment financial reportsCoordinate with the General Accountants to maintain and update vehicle and equipment inventory (additions and disposals)REQUIRED KNOWLEDGE/SKILLS/ABILTIESTo be successful in the role:

• A strong knowledge and understand of Fleet management processes
• Ability to navigate Vista (ViewPoint) ERP software
• Strong Skills with the various parts of Microsoft Office
• Excellent interpersonal skills
• Ability to manage multiple assignments with tight timelines
• Ability to communicate effectively, both verbally and in writing, with internal customers, external service providers, stakeholders and co-workers
• Excellent organizational skills that demonstrates the ability to resolve conflicting priorities
• Ability to work independent of direct supervision as well as being part of a team environment
• Must have the ability to maintain confidential information

WORKING CONDITIONSThe Fleet Administrator position is based out of CANA’s head office in Calgary.LEADERSHIP COMPETENCYCANA’s leadership competency model is applicable to all employees and leaders. As a CANA employee, you are expected to set the example and be engaged in developing yourself and others in the 4 core leadership competencies of Delivering Results, Raising the Bar, Knowing the Business and Building Relationships.SAFETY COMMITMENTCANA believes in raising the bar with a strong positive Safety Culture. As a CANA employee, you are expected to set the example and be engaged in our safety program executing work in a safe manner, in adherence with CANA Policy and all applicable codes regulations and the Act, including the following commitments:Taking appropriate action when you see an unsafe actBeing reliable and fit for dutyCarrying out work in a safe and timely manner in accordance with requirements of the project and company policies.WHY JOIN THE CANA TEAMAt CANA, we build on a solid reputation by putting people first. We are proud of our people, our culture, and the programs we have in place. Together, these make CANA a great place to work. We build relationships by thinking straight, talking straight, and doing it right once with no surprises.When you work at CANA, you join a family of passionate individuals who share their expertise across sectors. Our employees benefit from a focus on learning and development, social and wellness activities, and a culture of success.At CANA, we offer:A commitment to safety in the workplaceA supportive and nurturing collaborative environmentAn interactive culture focusing on employee engagement and wellbeingEngaged in supporting initiatives within our communityA commitment to the development of our employees by providing opportunities for career development across job categories, and varied project types and locations across AlbertaCOMPENSATION AND BENEFITS:CANA offers a well-rounded compensation package that includes:

• Competitive salary commensurate with candidates experience and skill set
• Comprehensive benefits package including dental, optical and medical
• Company Retirement Savings Plan
• Strong commitment to safety in the workplace
• Commitment to training and providing opportunities for career development
• on-site fitness facilities
• No-cost employee parking

To apply for this position please visit our website: www.cana.caFollow us on social media and learn how you can #BuildWithCANA:LinkedIn: https://www.linkedin.com/company/cana-group-of-companies/Instagram: @cana_groupTwitter: @CANAyyc