Non-Profit Office Manager - Jobs in Calgary, AB

Job Description

JOB TITLE: Non-profit Office ManagerSHORT DESCRIPTION:A rewarding opportunity is available for an experienced Office Manager to carry out the day-to-day administrative and office support functions to facilitate the efficient operations of Medical Mercy Canada Society (MMC). As a non-partisan, Canadian registered, charity MMC provides support to impoverished people and communities in Ukraine and along the Myanmar borders with Thailand and India.REQUIREMENTS:Reporting to the Executive Committee, via the Board Vice President, the Office Manager will gain a thorough understanding of the organization’s mission, vision, values, and goals, and the projects it supports.Must have solid administrative and operations management skills along with the ability to coordinate stakeholder engagement initiatives (e.g., donors, members, volunteers) that will directly contribute to the organization’s effectiveness and sustainability.FULL DESCRIPTION:Administration

• Serve as the first point of contact for the organization, answering the telephone, responding to email and correspondence, and receiving visitors at the Office/Distribution Centre location.

• Handle donor inquiries pertaining to medical supplies and equipment and ensure appropriate follow-up with the Distribution Coordinator.

• Perform accounting/bookkeeping tasks using QuickBooks accounting software.

• Process donations, expenses, bank deposits, domestic and international wire transfers, cheque requests and issuance.

• Work with the Finance Committee and organization’s accounting advisors to monitor financial status.

• Attend Board meetings as required and maintain the Corporate Minute Book.

• Assist in the preparation of documents required for the Annual Audit and Annual General Meeting.

• Work with Board committee chairpersons and project leads/managers to assist in tracking budgets.

• Be familiar with the Alberta Gaming, Liquor and Cannabis Commission (AGLC), its “Use of Proceeds Guidelines,” and the preparation of Financial and Raffle License Reports.

• Manage and maintain an accurate and complete donor database for charitable tax receipt preparation and distribution.

• Provide excellent customer service for donors/funders and respond promptly to all inquiries.

• Manage all donor partner relations (e.g., CanadaHelps, Charity Impact, Benevity, etc.)

• Be familiar with all methods of payments to MMC (e.g., Stripe, PayPal, Moneris, etc.)

*Assist with accounting related tasks and activities that are currently being performed by volunteers including:

• Bank & Investment Accounts - monthly bank reconciliations and preparation of financial statements.

• Preparation of regulatory documents – CRA Annual Charity Information Return, Alberta Society Annual Return, City of Calgary Property Tax Exemption, Payroll and tax remittance.

• Various Audit and Financial Reports.

Stakeholder Engagement

• Maintain data base of individual & corporate gift givers, donors/funders, members, board, staff, and volunteers, etc.

• Produce stakeholder contact lists to assist Board Committees in recruiting assistance (e.g., Volunteer, Membership, Communications).

• Keep various “forms” current to collect required information in a logical manner for tracking and communication.

• Work with the Communications Committee in the production of:

- Email, bulk mail, multimedia, and other campaigns to build awareness and encourage involvement.- Website content, updates, maintenance, and analytics.- Social media appeals (i.e., LinkedIn, Facebook, Twitter, Instagram) including profiles, testimonials, photography, videos, etc., as well as posting and tracking key metrics online.

• Assist in the organization of fund development events and activities (e.g., Casino, Gala, etc.)

• Prepare applications for recruiting of students/employees through job grants and related programs (e.g., Canada Summer Jobs Program).

• Supervise new recruitments and complete all required documentation (e.g., CSJ Final Payment Claim and Activity Report).

QualificationsWill have completed a post-secondary diploma or degree in business administration or related field with an area of emphasis in non-profit and fund management or equivalent experience.Additional knowledge, skills, and experience:

• Efficient in an environment with evolving priorities.
• Works well independently as well as with a team.
• Outstanding interpersonal and communication skills, both oral and written.
• Highly organized and able to multi-task.
• Keen attention to detail.
• Working knowledge of QuickBooks, Microsoft Office Suite, CRM/data software, Mailchimp and other digital marketing platforms; design skills a plus.
• Keeping front office organized and purchasing office supplies as required.

Job Types: Permanent, Part-timePart-time hours: 26 per weekSalary: $30.00 per hourBenefits:

• Casual dress
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: One locationQuick Apply

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