Office Administrator and Project Support - Jobs in Calgary, AB

Job Description

If you’re a motivated administrative professional looking for a unique opportunity to bring your skills to a highly engaged team, where your efforts and impact will be recognized and valued, then this is the role for you.We’re SLR, a global consulting firm delivering over 30 technical disciplines around the world to help our clients reach their environmental and sustainability goals. With over 25 years of experience, our ambition is to be a global leader in environmental and advisory solutions.You will play an important role on a team whose work is essential to achieving this goal.Job DescriptionWhat you’ll be doingIn this important role, you’ll keep our Calgary office running efficiently by supporting team members throughout all levels of the company, planning events, leading programs, and maintaining office services. We’ll trust you to lead projects independently, and to manage critical, confidential information as you work with legal and financial documents.You’ll also partner with our Management Team, office managers, and a Canada-wide shared services team to support a variety of continuous improvement initiativesYour biggest assets in this role will be your excellent communication skills, a proactive attitude towards new challenges, strong computer skills, and your ability to build strong relationships as you work with everyone from entry-level to management. Others will quickly get to know you as someone they can come to for support with any task–big or small.Your success in this position will require a high degree of organization, attention to detail, time management, and a collaborative approach supporting our One Team culture. You’ll enjoy a flexible and dynamic work environment with an engaged team of fellow professionals.Key ResponsibilitiesSpecific responsibilities will include:

• Supporting the day-to-day operations of the Calgary office (facilities, building management liaison, workspaces and parking allocation, telecom, IT, etc.)
• Providing administrative support to Project managers and office team
• Responding to internal requests related to projects including travel logistics, documents, reports, proposals, and Subcontractor invoice processing and tracking
• On-boarding and training of new staff on office-specific and company-wide policies and procedures
• Assist with monitoring and maintaining office and workstation equipment / accessories
• Assist with coordinating meeting logistics for internal office meetings (A/V, food, and beverage, etc.), including meeting room booking assistance, setup, and cleanup; and taking meeting minutes where needed
• Coordination of external events and logistics (client events, marketing activities, holiday parties, visiting employees, etc.)
• Assist in project and proposal database setup
• Assist with sample packing, shipping, and setting up couriers
• Fill reception duties as needed – we don’t have many walk-ins, but you’ll be the face of the office when we do
• Assist in proposal preparation, including finalizing, printing, collating documents, and delivery to client
• Assisting project managers in the execution of day-to-day project tasks including report compilation, budget tracking, invoicing, information/data management, client liaison, and ensuring compliance with SLR policies and procedures
• Supporting the office health and safety coordinator with regular inspections, reviewing subcontractor submissions, and communicating Health and Safety updates to staff
• Assist the Regional Health and Safety Manager with administrative related tasks. This would include but not limited to updating Health and Safety information on SLR internal portal, compile data from various systems for reporting purposes, coordinate the purchase of health and safety equipment and supplies, managing the launch of training packages and ensuring records are maintained, and assist with the new employee system setup
• Other administrative duties as required

Cultural fit and shared vision are very important to SLR. We want to grow our team around the right people. If you are practical, client focused, and highly motivated, wed love to hear from you.Working @ SLRWith us, there is no doubt you’ll grow your subject-matter expertise and industry knowledge. We care about investing in our employees for the long-run, and if you ask our team, they’ll tell you that’s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.Here’s what else you’ll enjoy as part of our team:

• Full-time, permanent role
• Competitive compensation plan and 3 weeks vacation
• Comprehensive benefit plan and a suite of wellness initiatives
• Opportunities for professional growth and advancement

Qualifications

• Minimum of five years of experience working in an office administration role
• Excellent organizational and time management skills
• Strong proofreading skills and typing accuracy
• Proven experience in working independently, with minimal supervision
• Advanced computer skills in Microsoft Word (template creation, master documents, mail merge), Excel (formulas, tables, formatting), SharePoint (file management, collaborative working, version control), PowerPoint (slide masters, multimedia) and Outlook
• Experience with Deltek Vision/Vantage is an asset
• Experience working in the environmental services industry is an asset
• Post-secondary education in office administration or similar experience

SLR strives to build diverse teams that reflect the communities we work in, and encourages applications from traditionally underrepresented groups including women, visible minorities, Indigenous peoples, people identifying as LGBTQ2+, veterans, and people with disabilities.If we can make the recruitment process easier through accommodation, please contact a member of the People team at canadacareers@slrconsulting.com.Country CanadaOffice CalgaryQuick Apply

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